4 Admin-Clerical jobs

Summary CatholicVote is seeking an Assistant to the President/ Office Manager to join our team. This candidate must share in the mission of CatholicVote to inspire every Catholic in America to live out the truths of the Faith in public life. This person will work collectively with the CatholicVote team and report directly to the president. They will be responsible for personally assisting the president of CatholicVote with organization related needs. Duties will include but are not limited to assisting with urgent issues and tasks, managing the president’s calendar, coordinating with media, overseeing travel and logistics, and overall communication on behalf of the president internally and externally.  In addition, the person will be in charge of essential office management. Duties will include but are not limited to answering phone calls and emails to the organization, ordering office supplies, overseeing various print and mailing projects for all departments, assisting with financials, and supporting human resources internally.  Job Duties (Assistant to the President):  meet daily to go over schedule, discuss pertinent issues, follow up on tasks, give updates and receive action items, etc.  manage calendar; input all events, calls, and reminders into calendar coordinate with media; schedule appearances for tv & radio, correspond with outlets and reporters’ inquiries oversee travel; book flights, rental cars, and any other necessary transportation, arrange accommodations communicate on president’s behalf with people both internally and externally Job Duties (Office Manager): answering the main phone line; assisting with general questions, taking messages or forwarding phone calls to appropriate team member, responding to voicemails as needed monitoring general CatholicVote email inbox; responding to general questions, forwarding emails to appropriate team members, sorting through junk mail, etc. sorting and managing incoming physical mail ordering supplies; office supplies, snacks, beverages, etc. overseeing order and cleanliness of office space overseeing print projects and mailings for all departments helping with financials: sending invoices, filing incoming invoices for bookkeeper, working with bookkeeper as needed, cutting & sending checks, wiring money overseeing new hire orientation; completing tasks on new hire checklist managing phone plan, health insurance, payroll and other employee benefits plan staff events; team outings, annual Christmas party, new hire welcome lunches, all staff meetings Compensation commensurate with experience.

  Office Manager – Nonprofit Organization (Chicago – Downtown Loop) Thomas More Society is a not-for-profit, national public interest law firm dedicated to restoring respect in law for life, family, and religious liberty. They defend and foster support for these causes by providing high quality  pro bono  legal service from local trial courts all the way up to the United States Supreme Court.   Position Overview: The Office Manager will be responsible overseeing and coordinating the day to day operations of the firm.  This includes: Providing leadership and guidance to staff Encourage and enable workplace productivity, efficiency, motivation and overall effectiveness Support Senior Management in achieving goals of the office Recruit support staff, including sourcing applicants, interviewing and hiring In coordination with Director of Operations, implement onboarding for all new staff members (i.e., Federal and State tax forms, employee benefits, IT, phones, etc.) Resolve general support staff issues and implement disciplinary actions as needed Maintain physical appearance of office space Train staff, comply with and oversee enforcement of the firm’s policies and procedures In coordination with Executive Vice-President & General Counsel, prepare and administer performance evaluations In coordination with the Director of Operations, ensure the office operates efficiently and effectively including IT, copier, office property management/landlord, firm expansion projects, etc.) Weekly review of employee timesheets for payroll and PTO records Oversee special functions and social events for attorneys and staff In coordination with Director of Operations, formulate disaster and emergency preparedness activities for the office. Perform other duties and special projects as assigned Qualifications: 3-5 years of office management experience required Law firm management experience preferred Bachelor’s degree in related discipline or equivalent experience Knowledge and skills in managing operations of a 20+ office including hiring, evaluating and developing employees, reviewing office activities to ensure appropriate support services are continually available required Skills: Proficient Computer Skills including extensive experience in Microsoft Word/ Excel/Outlook/Google Ability to foresee the needs of the law firm as it grows and take action Some knowledge of HR laws Project Management experience Ability to communicate effectively with all levels of the firm, both verbal and written Detail and deadline oriented Excellent decision-making skills and judgment Excellent prioritization, time management and organizational skills Ability to work independently and under strict deadlines Ability to effectively manage the work flow and staff Excellent Oral and Written communication skills To apply for this position please Click the APPLY NOW button below or send the following to   Mark@JobsForCatholics.com      Please include “Office Manager” in the subject line. Cover letter including a personal statement of support for the Pro-Life Movement, Traditional Family Values and Religious Liberty issues as well as how your experience and background will help advance these causes. Resume Salary requirement 3 or more professional references This client operates in a Pro Life, Pro Traditional Family and Religious Freedom environment.  You must understand going into this endeavor that a thick skin and strong conviction in your beliefs is necessary.  If you would like to discuss this opportunity in detail, please contact me directly.  I am very confidential in these matters and look forward to the conversation.  Best regards, Mark  Mark Crabtree Managing Partner Mark@JobsForCatholics.com   Ofc: 303-278-2001 Cell: 303-947-9490  

Bookkeeper – Nonprofit Organization (Chicago – Downtown Loop) My Client is a not-for-profit, national public interest law firm dedicated to restoring respect in law for life, family, and religious liberty. They defend and foster support for these causes by providing high quality  pro bono  legal service from local trial courts all the way up to the United States Supreme Court.  Report to: Director of Operations Timing: For Immediate Hire Job Scope The bookkeeper is responsible for implementing and/or maintaining the organization’s accounting system on QuickBooks Online. The bookkeeper is responsible for day-to-day accounting, such as journal entries, processing invoices, account reconciliations and bank deposits. The bookkeeper also keeps records of assets and liabilities, and assists with preparation of financial statements and reports. The bookkeeper will have a strong working relationship with Development Department to ensure accurate data and donor stewardship. Major Responsibilities:   Essential functions of the bookkeeper include, but are not limited to, the following: Daily Accounting Tasks Prepare Daily Net Cash Bank Deposit Report adjusted for pending unpaid invoices, payroll taxes, deposit adjustments (i.e., collection fees and RDI fees) Keep General Ledger current Post all transactions to General Ledger daily  Weekly Accounting Tasks Record each deposit transaction, bill payment, payroll, employee benefit payment Performing basic accounting procedures (such as accounts receivable, accounts payable, time billing, payroll, general ledger, tax payments and inventory control)  Monthly Accounting Tasks Providing information for financial statements (such as monthly and quarterly financial reports, and monthly forecasts summarizing current and projected financial position) Reconciling general ledger accounts and bank accounts Communicating with customers to address any past due invoices Prepare review Month-End Balance sheet report Reconcile all organization deposit account balances Perform monthly income reconciliation with Development Office to ensure accuracy of data within Development database Providing other accounting assistance and support as requested Qualifications 3-5 years working with accounting software including QuickBooks Online 3-5 years experience in general ledger maintenance Must be comfortable in an organization with an expanding business cycle and a high volume of transactions Communication proficiency, including excellent verbal and written communication skills Technical proficiency, including use of accounting software and web-based applications Excellent attention to detail Strong organizational skills Strong analytical skills Ability to work independently and manage multiple projects and deadlines Credibility and integrity Willingness to work overtime from time to time  Education Associates or more advanced degree in accounting or finance 3-5 years of progressive bookkeeping experience How to Apply To apply for this position please send the following to   Mark@JobsForCatholics.com       Please include “Bookkeeper” in the subject line. Cover letter including a personal statement of support for the Pro-Life Movement, Traditional Family Values and Religious Liberty issues as well as how your experience and background will help advance these causes. Resume Salary requirement 3 or more professional references This client operates in a Pro Life, Pro Traditional Family and Religious Freedom environment.  You must understand going into this endeavor that a thick skin and strong conviction in your beliefs is necessary.  If you would like to discuss this opportunity in detail, please contact me directly.  I am very confidential in these matters and look forward to the conversation.  Best regards, Mark  Mark Crabtree Managing Partner Mark@JobsForCatholics.com   Ofc: 303-278-2001 Cell: 303-947-9490    

Administrative Assistant  (Chicago)   My Client is a not-for-profit, national public interest law firm dedicated to restoring respect in law for life, family, and religious liberty. They defend and foster support for these causes by providing high quality  pro bono  legal service from local trial courts all the way up to the United States Supreme Court.   Administrative Assistant Reports to: President & Chief Counsel and Vice-President & General Counsel Timing: Immediate Position Overview: The Administrative Assistant will be responsible for providing administrative and legal support for the President & Chief Counsel, Vice President & General Counsel, and other attorneys of the firm. This includes: Manage and maintain legal filing systems in accordance with the firm’s policies. Update and maintain the office docketing calendar. Maintain attorneys’ calendars and assist with making appointments. Facilitate internal communication. Answer office phone calls. Assist with project management including fundraising and outreach events. Draft notices, letters, and other filings. Maintain client and co-counsel relationships. Assist with donor relations. Make travel arrangements for staff and guests Submit staff and guest expenses for reimbursement Assist with invoice management Qualifications: Bachelor’s degree is required. Legal interest is highly desirable. Past experience in legal field and/or in providing secretarial support is desirable. Appreciation and support of the Society’s mission. Respect for the Magisterium of the Roman Catholic Church. (Note: membership in the Catholic Church is not required, but respect for its teachings is.) Demonstrated interest in the pro-life/pro-family movement. Knowledge of the basic computer functions and features: Microsoft office suite, Google tools, and Adobe Acrobat is essential. Knowledge of donor software (e.g. Donor Perfect), Lexis, and Basecamp is beneficial. Exceptional organizational skills, as well as the ability to be flexible, juggling multiple projects at once. Proven reliability and follow-through. Ability to work cohesively and cooperate as part of a team in a small office setting. Easy-going, ability to work well even under pressure and deadlines. High energy personality, self-starter.   Compensation: This is a salaried position. Salary is will be commensurate with qualifications and experience. Full Benefit package How to Apply To apply for this position please send the following: Cover letter including a personal statement of support for the Pro-Life Movement, Traditional Family Values and Religious Liberty issues as well as how your experience and background will help advance these causes. Resume Salary requirements 3 or more professional references  This client operates in a Pro Life, Pro Traditional Family and Religious Freedom environment.  You must understand going into this endeavor that a thick skin and strong conviction in your beliefs is necessary.  If you would like to discuss this opportunity in detail, please contact me directly.  I am very confidential in these matters and look forward to the conversation.  Best regards, Mark  Mark Crabtree Managing Partner Mark@JobsForCatholics.com   Ofc: 303-278-2001 Cell: 303-947-9490