8 Admin-Clerical jobs

GENERAL POSITION DESCRIPTION Full-time position at 30-hours working primarily as the front receptionist at Holy Name Catholic Church in Sheridan, CO.  Basic office administration tasks, including answering phones, welcoming visitors, record keeping, along with scheduling of the facilities.  Some evening and weekend hours required.  This position reports to the Pastor. Responsible for providing secretarial and related office services for members of the parish and various other committees and boards. Ability to speak Spanish a plus. MAJOR AREAS OF RESPONSIBILITIES FOR ALL SECRETARIAL POSITIONS Performs Secretarial duties for the pastor and other designated staff. Receives and places telephone calls. Tracks staff availability and communicates to others as needed. Schedules appointments as requested. Produces written communications (letters, reports, memos). Processes mail. Greets and refers visitors to the appropriate minister, services or agencies. Opens and distributes incoming mail and arranges for delivery of outgoing mail on a daily basis. Prepares bulk mailing as needed. Maintains office records, i.e. parishioner records and filing. Attends staff meetings and other meetings as requested. Schedules parish facilities to include maintaining a calendar that identifies the time, date, name of organization, room scheduled, and use of keys for facilities. Coordinates the timely opening of the parish office in the morning and the secure closing of the office in the evening.  Ensures that all machines are off, windows and doors are closed and locked and all appropriate lights and heart are off. Oversees an inventory of office supplies.  Orders materials, supplies or equipment as needed. Performs other duties and assumes other responsibilities as mutually agreed upon with supervisor.  SECRETARIAL POSITIONS SUPPORTING PARISH ACTIVITIES  Prepares and produces the weekly bulletin.  Gathers and edits the content and layout of the bulletin and completes the bulletin in time for final printing. Updates parish directory records on a regular basis and adds/deletes/changes information as needed. Maintain the parish offering envelope system.  Updates data on a regular basis. Coordinates scheduling of events in conjunction with weddings and funerals. Maintains a sacramental record keeping system including weddings, baptisms, funerals, first Eucharist, first penance and confirmation. Participates in the outreach and welcoming ministry of the parish.  Prepares and sends letters to new parishioners inviting them to register and sends letters of welcome when they do.  NECESSARY QUALIFICATIONS Active member of the Catholic Church.  An understanding of apostolic mission within the position and the ability to be a team player. High school graduate or equivalent. Demonstrated ability to learn parish data and word processing system. Computer skills including Word and Excel. Demonstrated ability to set priorities and organize work effectively and efficiently including developing and maintaining effective record-keeping systems. Ability to compose correspondence, minutes, and/or reports. Excellent people relations skills for representing the parish to those who call, write, or visit. Ability to honor and maintain confidentiality.  PHYSICAL DEMANDS/WORK ENVIRONMENT The characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; talk and hear and occasionally required to climb stairs; balance; stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 10 pounds and occasionally life and/or move up to 25 pounds.  Specific vision abilities usually required by this job include close, distance, color and peripheral vision, depth perception and ability to adjust focus. The noise level in the work environment is usually moderate.  While performing the duties of this job, the employee is not exposed to weather conditions. WORKING SITUATIONS:                  Requires some variable hours and on call response after regular business hours to meet the needs of the parish.  Requires some weekend, holiday and evening work for events or the ability to arrange coverage.  These times include but are not limited to Christmas season, Holy Week/Easter, fundraiser, after mass functions, etc.    If you meet these qualifications and are interested in this position please click the APPLY NOW button and submit your resume.

Agency Administrative Assistant Job Description The Administrative Assistant for a Knights of Columbus Insurance General Agency will fulfill multiple administrative roles including General Agent and Agency support. This Position is responsible for supporting operational and management daily administrative functions. He or she will be a first point of contact and will be required to exercise independent judgment in communicating via telephone and in-person as a representative of the Agency. Essential Duties/Responsibilities: Agency Support: Supports the General Agent with scheduling, reminders and other activities as needed. Coordinates logistics for meetings both internally and externally. Generates drafts of letters and other documents as needed. Proofreads and edits documents for the Agency. Manages special projects as needed for the Agency. Office Reception: Receives incoming calls and greets guests; answers inquiries and performs a variety of administrative duties as assigned. Serves as point of contact for direct requests from Field Agents and KofC home office. Office Management: Supervises front desk receptionist and volunteers who assist. Coordinates and implements special projects. Serves as point of contact for agency needs. Oversees purchasing, tracking and managing of office supplies with an eye on cost-savings opportunities. Manages business card orders for all agency staff and programs Other: Performs other duties as required. Willingness to uphold Catholic Moral & Social Teaching in the workplace. Physical requirement: includes some light lifting up to 25 lbs. Desired Skills and Experience: Bachelor's degree preferred but not required Minimum of 2+ years' experience as an administrative assistant preferred Superb time management skills and the ability to meet multiple deadlines and prioritize tasks a must Demonstrated cultural competence and cultural responsiveness Ability to act competently in a crisis while maintaining a calm and professional manner Ability to be cooperative with other employees to ensure a smooth running, effective office operation Organized and flexible with a high degree of integrity, reliability, initiative and adaptability Experience utilizing various Microsoft Office software products, including Outlook, Word, Excel and PowerPoint Ability to handle and maintain confidential information Excellent verbal, written and listening communication Comfortable working in a visibly Catholic environment Compensation: Commensurate with experience If you are qualified and are interested in this position, please click the APPLY NOW button below and provide us with a cover letter and resume.  Thanks for your interest and God bless!

The Susan B. Anthony List (SBA List) is the largest pro-life political organization in the country and is continuing to expand our reach in 2020. We are looking for an experienced Executive Assistant to provide support to the President and the senior leadership team she oversees. This is a highly confidential and fast-paced role, and will focus on project management, scheduling, booking travel, managing logistics for staff and donor events, reconciling expenses, and preparing status reports and donor materials. We are looking for an organized and professional individual with strong time-management and communication skills, excellent writing and editing skills, and a passion for the pro-life cause. This is a full-time position reporting directly to the President. Essential Duties and Responsibilities: Provide high-level support to the President in daily administrative duties including, but not limited, to managing an active calendar of appointments, composing correspondence on behalf of the President, management of expense accounts. Manage all travel plans including the development of agendas and itineraries for all appointments. Schedule meetings with staff, donors, and vendors, ensuring all materials are prepared for those meetings; occasionally attending meetings to take notes and help track action items. Communicate the impact of SBA List’s work in person, over the phone, through the mail, and over email in a professional manner to our Board and donors. Assist the President with general oversight through reviewing documents, confirming details, and providing additional support to ensure President has all necessary information to make effective decisions. Safeguard confidential information about the Organization, its donors, and all operational procedures and strategies. Assist in communicating President’s message to employees within the Organization, and its donors. Serve as a liaison and support the President in providing accurate, well-researched information in a clear and concise manner.       Required Qualifications: The ideal individual must be able to adapt to changes and deal easily with managing unexpected events. Must be able to operate effectively as part of a team and independently.  Excellent writing, editing, and grammatical skills. Possess high level of professionalism and confidentiality. Proficient in Microsoft Office Applications including Excel, PowerPoint, and Word. Must be pro-life. Desired Qualifications: Previous experience as an Executive Assistant. Previous experience working on Capitol Hill, or in a fast-paced office environment. Benefits: SBA List offers a comprehensive benefit portfolio including health and dental insurance, 410K plan with employer match, vision discount plan, life insurance policy, short-term and long-term disability coverage, free onsite parking, paid holidays, and paid time off. Corporate Culture:  SBA List has experienced tremendous growth over the last 10 years and we are on track for even more growth in the coming years as we expand our programs and impact. The SBA List team is determined, flexible, and gritty.  Our employees are experts in their fields, hard workers, and are incredibly dedicated to ending abortion.  They are team oriented with a sacrificial mindset to help one another in our shared mission.  We leverage every available opportunity to make advances for the unborn and their mothers. Please send resume, cover letter, pro-life statement, and writing sample to Kathleen Wilber at careers@sbalist.org . Incomplete applications will not be considered.