3 Admin-Clerical jobs

Administrative Assistant  (Chicago)   My Client is a not-for-profit, national public interest law firm dedicated to restoring respect in law for life, family, and religious liberty. They defend and foster support for these causes by providing high quality  pro bono  legal service from local trial courts all the way up to the United States Supreme Court.   Administrative Assistant Reports to: President & Chief Counsel and Vice-President & General Counsel Timing: Immediate Position Overview: The Administrative Assistant will be responsible for providing administrative and legal support for the President & Chief Counsel, Vice President & General Counsel, and other attorneys of the firm. This includes: Manage and maintain legal filing systems in accordance with the firm’s policies. Update and maintain the office docketing calendar. Maintain attorneys’ calendars and assist with making appointments. Facilitate internal communication. Answer office phone calls. Assist with project management including fundraising and outreach events. Draft notices, letters, and other filings. Maintain client and co-counsel relationships. Assist with donor relations. Make travel arrangements for staff and guests Submit staff and guest expenses for reimbursement Assist with invoice management Qualifications: Bachelor’s degree is required. Legal interest is highly desirable. Past experience in legal field and/or in providing secretarial support is desirable. Appreciation and support of the Society’s mission. Respect for the Magisterium of the Roman Catholic Church. (Note: membership in the Catholic Church is not required, but respect for its teachings is.) Demonstrated interest in the pro-life/pro-family movement. Knowledge of the basic computer functions and features: Microsoft office suite, Google tools, and Adobe Acrobat is essential. Knowledge of donor software (e.g. Donor Perfect), Lexis, and Basecamp is beneficial. Exceptional organizational skills, as well as the ability to be flexible, juggling multiple projects at once. Proven reliability and follow-through. Ability to work cohesively and cooperate as part of a team in a small office setting. Easy-going, ability to work well even under pressure and deadlines. High energy personality, self-starter.   Compensation: This is a salaried position. Salary is will be commensurate with qualifications and experience. Full Benefit package How to Apply To apply for this position please send the following: Cover letter including a personal statement of support for the Pro-Life Movement, Traditional Family Values and Religious Liberty issues as well as how your experience and background will help advance these causes. Resume Salary requirements 3 or more professional references  This client operates in a Pro Life, Pro Traditional Family and Religious Freedom environment.  You must understand going into this endeavor that a thick skin and strong conviction in your beliefs is necessary.  If you would like to discuss this opportunity in detail, please contact me directly.  I am very confidential in these matters and look forward to the conversation.  Best regards, Mark  Mark Crabtree Managing Partner Mark@JobsForCatholics.com   Ofc: 303-278-2001 Cell: 303-947-9490    

Development Coordinator (Chicago) My Client is a not-for-profit, national public interest law firm dedicated to restoring respect in law for life, family, and religious liberty. They defend and foster support for these causes by providing high quality  pro bono  legal service from local trial courts all the way up to the United States Supreme Court. Job Scope They are seeking a Development Coordinator who will report to the Development Director. You will manage daily gift deposits, including analysis and processing of daily gift batches in Donor Perfect (a comprehensive, integrated, relational database system).  You will also manage the production of gift receipts, individualized acknowledgement letters, assist Development Associates in maintaining data integrity batch reports in accordance with organization’s policy, assist Development Associates in data analysis while maintaining data integrity and adding new data to the database. Major Responsibilities Maintains Donor Perfect database to ensure all gift information is accurate and up-to-date.  Ensures updates to the system and is responsible for keeping current with all system updates and training.  Assists staff in running reports to obtain general or specific information to support advancement activities. Produces individualized donor acknowledgement letters for all gifts received in a timely and accurate fashion. Maintains calendar of due dates for events, grants, and other Development ideas and tracks their progress and final reports. Audits and confirms accuracy of donor lists.  Provides data to assist in monitoring fundraising activities. Creates new lists as directed or to proactively meet fundraising needs.  Prepares routine and special queries for reports and event assessments. Utilizes database to create labels, lists, letters, etc. Manages the acknowledgement process of donors $1,000 and under. On a regular basis, accurately processes and codes all gift receipts & acknowledgements per organization policy. Reconciles all records with the Business Office. Works closely with Development Associates to ensure that donor records are accurate and up-to-date and to ensure uniformity and consistency of data. Researches potential donors and prepares fundraising prospects profiles.  Creates new prospect files and updates and maintains all prospect files. Assists organization staff in the roll-out of all special events, committee meetings and general meeting arrangements. Work with Development Director to develop both short and long term goals and objectives for the organization. Perform other duties as assigned by Development Director.  Qualifications Minimum of two years’ experience in fundraising or a related field preferred. Experience in database management (preferably with Donor Perfect) a huge plus. Computer skills in word processing, spreadsheets, data entry, database management. Must be able to work some evenings and weekends to support organization special events. Must have strong interpersonal communication skills, judgment and discretion with confidential information. Must be able to multi-task, work in a fast paced office and work with multiple priorities and deadlines with accuracy. Excellent written, verbal, and organizational skills. Education Bachelor’s degree in business, non-profit management, a related field or a combination of education and experience is preferred, but good experience, a demonstrable track record of achievement and a “can do” attitude is highly valued! Compensation: This is a salaried position. Salary is will be commensurate with qualifications and experience. Full Benefit package How to Apply To apply for this position please send the following: Cover letter including a personal statement of support for the Pro-Life Movement, Traditional Family Values and Religious Liberty issues as well as how your experience and background will help advance these causes. Resume Salary requirements 3 or more professional references  This client operates in a Pro Life, Pro Traditional Family and Religious Freedom environment.  You must understand going into this endeavor that a thick skin and strong conviction in your beliefs is necessary.  If you would like to discuss this opportunity in detail, please contact me directly.  I am very confidential in these matters and look forward to the conversation.  Best regards, Mark  Mark Crabtree Managing Partner Mark@JobsForCatholics.com   Ofc: 303-278-2001 Cell: 303-947-9490