Sep 16, 2021

Financial Aid Analyst

  • Thomas Aquinas College
Full time Accounting Admin-Clerical Finance Nonprofit

Job Description

Summary of Position:  The Financial Aid Analyst assists the Director of Financial Aid in the implementation of Thomas Aquinas College’s student financial aid program. This will involve (a) calculating the equitable distribution of financial aid resources to students, (b) communicating with parents and students to clarify application information and to answer questions, and (c) assisting with clerical duties within the Financial Aid Office.

This job is a nice mix of spreadsheet work, writing skills and clerical work. Besides the benefits listed below, other benefits include the opportunity to attend Mass on campus (offered four times per day), working among friendly people, and room for advancement. If those things sound attractive to you, contact us!

Department:...... Financial Aid Office

Reports to:........ Director of Financial Aid

Salary:............... Minimally $40,000 per year, but negotiable based on experience

Benefits:............ Medical, dental and vision insurance; 403(b) retirement plan with matching contribution; paid holidays; paid vacation; sick leave

Location:........... Santa Paula, CA

Job Type:.......... Ninety-day probationary position leading to permanent, based on performance

Classification:... Full-time staff position - Nonexempt

Essential duties and responsibilities:

  1. Review financial aid applications, forms and documentation for completeness and accuracy
  2. Verify information reported on the FAFSA to determine eligibility
  3. Talk to parents and students to clarify application information and answer questions they may have
  4. Perform need analysis calculations
  5. Prepare financial aid packages for mailing
  6. Ensure complete and accurate files and paperwork
  7. Complete college surveys and various reports
  8. Prepare and deliver various disclosures to students during the school year
  9. Remain current on all applicable laws and regulations
  10. Filing, copying, answering phones and other duties as assigned

Required Qualifications:

  1. Positive attitude; kind and courteous; able to work effectively as a team member
  2. Experienced with Microsoft Word and Excel
  3. Able to communicate effectively verbally and in writing
  4. Detail oriented; consistently produce work that is accurate
  5. Able to manage sensitive, confidential information
  6. Enjoys problem solving (computer software, regulations, logistics)
  7. Ability and willingness to learn new systems/processes
  8. Strong organizational and time management skills
  9. Good moral ethics
  10. Good work ethic
  11. Commitment to exceptional customer service
  12. Bachelor's degree or equivalent experience

Preferred Qualifications:

  1. Commitment to the importance of Catholic liberal education
  2. Knowledge of basic tax law, e.g., IRS Publication 17 (Tax Guide for Individuals)
  3. Knowledge of basic accounting
  4. Prior experience working in a financial aid office
  5. Experienced with PowerFAIDS financial aid management software
  6. Knowledge of government regulations relating to financial aid and Title IV funds
  7. Experienced with Microsoft Outlook
  8. Experienced with Foxit PhantomPDF (creating fillable forms)

Required Documents:

  1. Cover letter indicating how your qualifications and experience have prepared you for this position
  2. Resume
  3. List of three (3) professional references with their e-mail addresses and telephone numbers



E-mail cover letter, resume and references to or mail applications to:

Thomas Aquinas College

Attn:  Financial Aid Office

10,000 Ojai Road

Santa Paula, CA  93060

At-Will Employment

Regular employment at Thomas Aquinas College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Thomas Aquinas College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause unless otherwise prohibited by law.

Clery Disclosure (Notice of Availability)

Thomas Aquinas College publishes an Annual Security Report pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. The report contains information regarding campus security and personal safety including topics such as: crime prevention, fire safety, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. The report also contains information about crime statistics for the three previous calendar years concerning reported crimes that occurred on campus and on public property within or immediately adjacent to and accessible from the campus. Thomas Aquinas College’s Annual Security Report is available in PDF format at The College will provide a paper copy of the report upon request.

Apply Now