Nov 14, 2021


  • Franciscan University of Steubenville
  • Steubenville, OH, USA
Full time Education: University/College

Job Description

Re-Posted:  November 14, 2021

Original Posting Date:  August 25, 2021

Position Available:  Registrar

Position Reports to:  Vice President for Enrollment

Department:  Registrar

FLSA Status:  Exempt

Schedule:  Monday – Friday, 8:30 a.m. - 4:30 p.m., some evenings and weekends and occasional travel is required


Please apply online:



As an integral part of the enrollment management team, the Registrar establishes the processes and procedures to ensure the integrity of academic credit given and degrees earned and serves as the student data manager, protector of the University seal and custodian of permanent academic records.  The Registrar provides administrative supervision to the Registrar’s office staff, oversees all technical operations, and monitors delivery of all Registrar’s Office services including registration, degree audits, diplomas, classroom scheduling and schedule production, enrollment verifications, NCAA Division III, and Veterans Benefits certification. 



  1. Directs and supervises all major operations and services provided by the Office of the Registrar.
  2. Oversees the evaluation of prospective student transfer credits according to University policies and by predetermined deadlines; schedules all new students for fall and spring registration according to individual major requirements.
  3. Participates in University standing and ad hoc committees: Academic Standards, Admissions, Enrollment Services Directors, Enrollment Management Strategic Planning, Master Facilities Planning, Module Managers, Commencement, Orientation and University Days and other committee work, as needed.
  4. With Associate Registrar, coordinates year-long preparation for commencement.
  5. Ensures compliance with NCAA Division III academic regulations and provides required reports.
  6. Coordinates the production of the course schedule and classroom assignments with the Department Chairs, Directors, faculty and staff by academic calendar deadlines. Creates and monitors the timeline to make timely electronic submissions to the National Student Clearinghouse (NSC).
  7. Monitors and evaluates technical operations required for providing all services and acts as Module Manager for Jenzabar EX Registrar module.
  8. Serves as authority for Family Educational Rights and Privacy Act (FERPA). Conducts staff training, ensures that offices and online services rendered are in compliance and provides recommendations to keep FERPA catalog policy up to date.
  9. Maintains non-teaching faculty status with the right to vote and participate in faculty meetings.


This is not intended to be an all-inclusive list.  Additional duties, expectations and responsibilities may be added or changed as needed to meet the University's needs.



Must understand, support and embrace the mission of Franciscan University of Steubenville and possess the following:


Work Experience

  • Extensive experience with FERPA and other relevant government compliance issues and regulations.



  • Customer Service Focus: Dedicated to meeting the expectations and requirements of internal and external customers.
  • Action Oriented: Displays initiative and is comfortable running office operations and delegating tasks as required.
  • Decision Quality: Appropriately considers the various stakeholders who might be impacted by a decision.
  • Teamwork: Demonstrates the ability to work with a variety of constituencies; appreciates the value of teamwork and shares information openly to ensure everyone has what they need to perform effectively.
  • Manages Ambiguity: Readily adjusts to changing circumstances of new situations.
  • Conflict Management: Steps up to confront issues as opposed to avoiding them and focuses on issues and facts instead of personalities and personal agendas.
  • Delegation: Provides an effective balance of direction and oversight with staff initiative and autonomy.
  • Interpersonal Skills: Effectively uses both formal and informal means of communications and influence.



  • Master’s degree and minimum of 5 years of experience as Registrar or 8 years as Associate or Assistant Registrar.


Technical Skills

  • Extensive experience with administrative software solutions.
  • Experience with large scale project implementations, room scheduling software, digital imaging and other workflow solutions.
  • Advanced skills and experience in working with student information systems – preferably Jenzabar.
  • Ability to utilize computer skills to search the database and provide statistical and written reports as required for verifying enrollment, maintaining graduation statistics and other kinds of research, as needed.
  • Demonstrates a clear understanding of the technical and functional skills required for this position.
  • Actively seeks ways to practice and continually improve required skills or knowledge.


Workplace Factors

  • Some evening and weekend work may be required, particularly during commencement preparations and other busy times of the school year.


Candidates must submit an online application, a resume and a cover letter that demonstrates their fit for the position based on their experience, accomplishments and skills as well as their desire to advance the mission of Franciscan University.


Please apply online:


For other information and job postings, visit our website at


Franciscan University of Steubenville is committed to principles of equal opportunity and is an equal opportunity employer.

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