Mar 01, 2022

Controller

  • Franciscan University of Steubenville
  • Steubenville, OH, USA
Full time Education: University/College Finance Nonprofit

Job Description

Date:  March 1, 2022

Position Available:  Controller

Position Reports to:  Vice President of Finance

Department:  Administrative Accounting and Finance

FLSA Status:  Exempt

Hours:  Monday – Friday, 8:30 a.m. - 4:30 p.m., some evenings and weekends and occasional travel is required

 

Please apply online:  https://franciscan.edu/controller/

 

POSITION SUMMARY

The Controller serves as the University’s senior accounting officer and has primary responsibility for directing all aspects of the University’s accounting operations including administration of the general ledger, accounts receivable, accounts payable, cash disbursements, payroll taxes, financial reporting, cash and investment management, and audit.

 

PRIMARY RESPONSIBILITIES

General

  • Effectively lead and manage a team of professionals responsible for all aspects of accounting, and reporting.
  • Recommend, implement, monitor, and maintain compliance with all accounting and control policies, standards, and regulations in accordance with Federal Accounting Standards Board (FASB) pronouncements, Generally Accepted Accounting Principles (GAAP), IRS regulations, other applicable federal and state regulations, and management reporting requirements.
  • Produce accounting information and reports that are useful for decision making at all levels of the institution. Deliver relevant information which provides insights into the past, present, and future. Present reliable information which accurately reflects resources, claims, and transactions. Provide timely information which is quickly and readily available to users. Provide understandable information that boils down the essence of what is required at a level which is digestible to the end user taking into consideration their financial literacy and needs.

 

Financial Reporting

  • Ensure timely and accurate financial statement preparation and reporting, month-end and year-end closing activities including month-end, year-end, and closing journal entries, general ledger maintenance, balance sheet reconciliations and applicable cost allocations.
  • Prepare GAAP financial statements monthly for University leadership and Board of Trustees. Annually, in collaboration with external auditors, issue annual audited financial statements. Continually strive to improve the accuracy, timeliness, and conformance to GAAP of financial statements.
  • Prepare various financial statements, reports, and associated narrative for various internal and external constituencies including the Vice President of Finance, Integrated Postsecondary Education Data System (IPEDS), Higher Learning Commission Financial Survey and similar reports.
  • Identify and implement methods and systems for improving accounting and financial accuracy, reporting and cycle time, and leveraging technology into all accounting functions and activities.

 

 

 

Accounting Operations

  • Maintain the operational integrity of the accounting information system and chart of accounts to match the organizational structure as well as GAAP and fund accounting reporting requirements.
  • Work with Human Resources Office to maintain accounting and internal control procedures for payroll, to review monthly, quarterly, and annual payroll posting and reports required by the IRS, state, and local agencies, and to process payroll taxes for payment to the IRS and other local, state, and federal tax agencies.
  • Maintain accounting and internal control procedures for accounts receivable, performs analysis of bad debt accruals/write-offs, and work with Advancement Office to maintain accounting of charitable gifts and pledge receivables.
  • Maintain accounting and internal control procedures for accounts payable and purchasing. Manage institutional cash flow and maintain adequate cash for disbursement. Supervise purchasing operations and work with Business Services to approve all purchase orders and acquisitions. Prepare IRS Form 1099’s and related year end reports. Approve disbursements for taxes and other monies withheld from employees’ pay to third party creditors and to federal, state, and local government.

 

Budgeting

  • Work with the Vice President of Finance, as an integral member of the budgeting team, to assist with the development of the budget. Monitor spending, gather data, perform account analysis, and prepare monthly/annual budget reports and financial forecast.

 

Treasury and Investment Management

  • Assist with the management of the University’s cash, investments, and debt, including: managing cash deposits, fund transfers, intermediate and short-term cash; endowment and operating fund investments; foreign currency purchases and exchanges; bank services and lender relationships; short-term borrowing and interest rate management; debt financing (placements and post-issuance compliance); and related accounting.

 

This is not intended to be an all-inclusive list. Additional duties, expectations and responsibilities may be added or changed as needed to meet the University's needs.

 

REQUIREMENTS

Must understand, support, and embrace the mission of Franciscan University of Steubenville and possess the following:

 

Work Experience

  • Minimum 7 years of professional accounting experience is required.
  • Minimum 5 years of experience in managing a team of professional and support staff members preferably in higher education or not-for-profit entity is strongly preferred.
  • Track record of initiating technological advancements in accounting and reporting is required.

 

Competencies

  • Understands, embraces, and lives out the University’s Catholic and Franciscan Mission. Takes specific steps to visibly witness and champion the University’s values/charisms; inspires the expression of these values within the division; inspires and challenges team members (particularly direct reports) to demonstrate these values through their daily lives and work. Builds an environment that reinforces, supports, and advances the University’s mission, vision, and values.
  • Verbal & Written Communication: Uses effective speaking and listening techniques to ensure clear and actionable communications. Identifies and organizes the key points needed for effective written communication.
  • Interpersonal Skills: Approachable, warm, and welcoming. Appreciates and leverages individual differences in perspective, style, and skills. Excellent listener. Effectively uses both formal and informal means of communications and influence. Is effective at gaining cooperation both within and outside of her/his own department or area.
  • Productivity and Drive for Results: Has ability to multi-task and prioritize. Works well under pressure to meet deadlines. Demonstrates initiative is proactive and accountable.
  • Leadership: Demonstrates experience creating a shared vision, communicating a clear plan, challenging the status quo, encouraging others, as well as holding self and others accountable.
  • Service Orientation: Seeks to understand and demonstrates a sense of urgency to meet others’ needs. Takes ownership/accountability of issues, demonstrates professional demeanor in all situations regardless of personal stress level.
  • Accuracy: Consistently delivers work of a high standard of quality, precision, and according to standards, procedures, rules, and regulations.

 

Education

  • Bachelor’s degree in accounting or bachelor’s degree in another field is acceptable with commensurate accounting experience. Master’s degree in Accounting or Business Administration is preferred.

 

Certifications & Licensures

  • Certified Public Accountant (or equivalent experience) in good standing and up to date on continuing education requirements is preferred.

 

Technical Skills

  • Exceptional financial technological skills are a must – including prior experience with ERP/accounting systems.
  • Must demonstrate an ability to learn new information technology and financial reporting and analysis tools.
  • Ability to use Microsoft Office (including Excel, Word, and PowerPoint), email, and similar office productivity tools is required.
  • Experience with Jenzabar Information System is a plus.
  • Working knowledge of not for profit/fund accounting as well as experience in regulatory compliance is essential.

 

Workplace Factors

  • Some evenings and weekends required
  • Occasional travel.

 

Candidates must submit an online application, a resume and a cover letter that demonstrates their fit for the position based on their experience, accomplishments, and skills as well as their desire to advance the mission of Franciscan University.

 

Please apply online:  https://franciscan.edu/controller/

 

For other information and job postings, visit our website at https://www.franciscan.edu

 

Franciscan University of Steubenville is committed to principles of equal opportunity and is an equal opportunity employer.


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