Job Description
Operations Administrative Assistant
Position Description
Status: Part-time, Hourly
Salary Range: $18-$20 per hour
Overview:
The Operations Administrative Assistant is responsible for supporting the behind the scenes
work across all departments under Operations. S/he will perform tasks in the User Management
System (Back Office), assist in the stewardship of new trainees, new publishers and established
publishers, and be efficiently cross-trained in various operations roles.
Responsibilities:
● Assist in user management in Back Office such as change/deactivation requests.
● Communicate via phone, email and text message with publishers, Regional Managers,
and various Home Office staff regarding assigned projects with excellent customer
service.
● Run various reports and sales statistics.
● Make suggestions for improvement based on reports and communications with
publishers, clients, regional managers, and various Home Office departments.
● Mail Associate Publisher Training Kits to trainees during training cycles, and mail
additional magazines/supplies to publishers and the recruiting team as requested.
● Create distribution areas for incoming trainees and develop new markets as directed,
specific to Parish Model.
● Assist in the scheduling and coordination of Home Office Meetings.
● Perform general administrative duties such as, filing, taking and distributing meeting
minutes, managing schedules, scheduling appointments with internal and external
parties, ordering supplies, sorting and distributing correspondence and maintaining
database records.
● Work on special projects as assigned.
Skills:
● Excellent communication skills, specifically via phone and email.
● Attention to detail.
● Basic knowledge of Zoom, and Google Suite.
● Previous experience in a data management system.
Requirements:
● Must have a high school diploma, GED or equivalent.
● Must be 18 years of age or older.
● Must be available during normal business hours.
● Must be available to work consistently at our Home Office location.
Decided Excellence
Our local magazines shine the spotlight on people within a religious network, creating interest and trust among members. Our content inspires faith, encourages the family and places businesses within this personal and powerful local network. DE provides the opportunity for local businesses to become well-respected sponsors within this network.
Excellence is What We Deliver!
DE connects communities by offering professional quality publications that highlight inspiring local stories. Our platform of connecting niche communities continues to get amazing feedback from our readers. This same platform also gives local businesses the opportunity to brand themselves within our niche communities. Because this branding works so well, our readers reciprocate by using the services and products of our business sponsors.
Since 2015 Decided Excellence Media has tailored new publishers to produce local magazines that strengthen Catholic communities. Those magazines feature local parishioners, relevant parish content, and exceptional articles from Catholics across the nation. We connect the publishers of each magazine with local businesses looking to sponsor that content. Those sponsorships are what keep the wonderful content flowing! In turn this has made DE a leading promotional solution for local businesses.
DE has grown exponentially since its founding - proof positive that the right kind of local print media is not only alive, but thriving. Since 2015 we've grown our publications over 250% making Decided Excellence Media one of the fastest growing media companies in North America.
Positive culture is such an important element of our business at Decided Excellence Media. It's what makes coming into work every day an enjoyable experience.
Our culture hinges on 4 Cardinal Virtues. Prudence, Justice, Fortitude, and Temperance. The most important of these is prudence: the power of decision making. Desiring what is good, knowing what is true, and then pursuing what is good. We value prudence the most, because without it you cannot have the others.
When stepping through our doors you get a sense of the humility of our staff and the spirit they put behind their work. That culture is reflected as well in our publishers all over the U.S.
Our company is growing and we are actively looking for quality candidates for multiple positions. Check out our listed jobs and apply. We are excited to welcome new people to our team!
