Registrar Services Specialist

Date:  November 23, 2022

Position Available:  Registrar Services Specialist

Position Reports to:  Registrar

Department:  Office of the Registrar

FLSA Status:  Non-Exempt

Schedule:  Monday-Friday, 8:30 a.m.-4:30 p.m.

Please apply online:  https://franciscan.edu/registrar-services-specialist-2/

POSITION SUMMARY

The Registrar Services Specialist will assist with the management and performance of primary Registrar’s Office Services.

PRIMARY RESPONSIBILITIES

1.     Commencement planning and all related correspondence, reports, audits, events, caps and gowns, service agreements, supplies, and communication with other offices and vendors.

2.     Updating degree audits based on approved curriculum proposals for courses/programs.

3.     Assisting in the production of the semester course and room schedules.

4.     Vault maintenance as it relates to the storing of academic records as required by federal and state authorities and semi-annual purge of eligible records.

5.     Responding to internal and external data and report requests.

6.     Assist with transfer credit evaluation and new student scheduling.

7.     Participating in University events for new students such as Baron Days and Orientation.

8.     Participating in staff meeting and other projects determined by the Registrar.

This is not intended to be an all-inclusive list. Additional duties, expectations and responsibilities may be added or changed as needed to meet the University's needs.

REQUIREMENTS

Must understand, support, and embrace the mission of Franciscan University of Steubenville and possess the following:

Work Experience

·         Experience with administrative work in a higher education setting is preferred.

·         Experience working in an office environment is preferred.

Competencies

·         Quality of Work: Effectively interprets and applies the required policies and procedures that apply to a given job; consistently checks work for accuracy and completeness; asks questions to clarify expectations; keeps supervisor informed of progress to avoid problems.

·         Customer/Service Focus: Is dedicated to meeting the expectations and requirements of internal and external customers.

·         Drive for Results: Can be consistently counted on to follow through, meet commitments and deliver results; ability to multitask and remain organized.

·         Action Oriented: Ability to independently problem solve.

·         Interpersonal Skills: Relates well to all people above, below, at a peer level, inside and outside of the organization.

Education

·         Associate degree required. Bachelor’s degree preferred (or anticipated by May 2022).

Technical Skills

·         Familiar with computer information systems

·         Capacity to utilize database applications and reporting software (prior experience with reporting software preferred but not required).

·         Proficient using Microsoft Office and related applications.

Workplace Factors

·         Ability to work regularly on-campus in an office setting.

·         Occasional flexible and extended scheduling (graduation, orientation).

Candidates must submit an online application, a resume and a cover letter that demonstrates their fit for the position based on their experience, accomplishments, and skills as well as their desire to advance the mission of Franciscan University.

Please apply online:  https://franciscan.edu/registrar-services-specialist-2/

For other information and job postings, visit our website at https://www.franciscan.edu

Franciscan University of Steubenville is committed to principles of equal opportunity and is an equal opportunity employer.