Feb 17, 2023

Academic Records Coordinator

  • Saint Mary's University
  • Minneapolis, MN, USA
Full time Admin-Clerical

Job Description

The Academic Records Coordinator is responsible for providing support services to students, faculty, staff and other constituents in the areas of academic programs and degree requirements, course scheduling, enrollment, degree verification, graduation and maintenance of student academic records.  The person in this position will follow FERPA guidelines to ensure confidentiality of records.  This position will provide support in the integration and launch of the new SIS network, commencement coordination and other registrar functions.


This position may qualify for hybrid work after an appropriate training period.



 Academic Record

  • Accurately perform academic data entry and verification within the University's student information management system to include student registration, course scheduling, grading, class rosters, transcript request processing and education verifications.
  • Accurately process all student changes in a timely fashion to maintain data integrity in the student academic record.
  • Monitor students' academic progress through reporting to verify the accuracy and timeliness of all academic record entries.
  • Create and participate in the implementation of process improvements to better serve students, faculty and staff
  • Adhere to policy and procedures outlined in the catalog and student handbook


Special Activities

  • Participate in commencement 
  • Preparation for launch of new SIS network 
  • Participate in professional development
  • Other duties as assigned



  • Strong attention to detail
  • Organizational technical and analytical skills
  • Flexibility to learn new methodologies, technologies and systems
  • The ability to work with diverse groups of people
  • Work individually and within a team
  • Have a commitment to customer service
  • Demonstrate an interest in student success



Bachelor’s degree or equivalent experience working in a registrar or student services office. 



Apply online at https://hive.smumn.edu/about/offices/human-resources/employment-opportunities and please include a cover letter, resume, and contact information for three professional references.


Saint Mary’s University of Minnesota believes inclusion and human dignity contributes to a robust academic and work environment and is critical to achieving the University's mission in an increasingly diverse society. Individuals with expertise and diverse skills from underrepresented groups are especially encouraged to apply. Saint Mary’s University of Minnesota is an equal opportunity/affirmative action employer. The successful candidate must support, respect, and advance the mission of Saint Mary's University as a Lasallian Catholic institution.


Saint Mary’s offers a comprehensive benefit package including health, dental, vision, life and disability insurance, flexible spending, retirement pension plan, and both undergraduate and graduate tuition remission plans.


All offers of employment are contingent upon the successful completion of a criminal background check.


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