Office Manager

JOB DESCRIPTION

Duties: The Office Manager will be expected to manage communications, inventory, database, and record maintenance; prepare financial reports, issue checks and make deposits, handle payroll and generally ensure that the office operations are running efficiently.

REQUIRED:

Office Manager Job Responsibilities:

• Supports company operations by maintaining office systems and supervising staff.

• Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.

• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.

• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement and maintenance.

• Designs and implements office policies, approved by the Executive Committee, by establishing standards and procedures, measuring results against standards, and making necessary adjustments.

• Controls operational requirements by scheduling and assigning employees, following up on work results.

• Keeps the Executive Committee informed in writing of special reports; summarizing information and identifying trends.

• At minimum, meets weekly with president on operations of the office.

• Educating office staff by orienting and training employees.

• Maintains office staff job results by guiding, giving instructions, reviewing work progress, monitoring work schedule, and appraising job performance annually in writing in consultation with the president.

• Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, maintaining bank accounts, and initiating corrective actions.

• Contributes to team effort by accomplishing related results as needed.

• Maintain cleanliness and organization of the office.

• Must be able to travel away from home for one week via air or car for national convention at company expense.

  • Understanding of Catholic Church ethics, traditions, procedures, and organizational structure.

  This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. It is expected that the Office Manager will comply with any requests made through the President that are in keeping with the scope of the job and within reasonable needs of the NCCW office.

  QUALIFICATIONS:

  Education: Minimum Associates degree

  Experience: Three (3) years experience performing required functions, preferably for a non-profit organization.

  SKILLS:

  • Excellent verbal and written communication skills

  • Strong interpersonal skills

  • Active listening skills to respond accurately to inquiries and requests.

  • Computer skills, specifically Microsoft Office Suite and QuickBooks

  • Must be detail oriented and well organized.

  • Previous non-profit experience

  PHYSICAL REQUIREMENTS:

  • Ability to sit for extended periods of time to work at a computer and desk.

  • Ability to lift forty pounds

  Benefits included