Aug 23, 2023

Center Coordinator of Operations

  • Regina Caeli Academy
  • Roswell, GA, USA
Part time Nonprofit

Job Description

The Center Coordinator of Operations is the local administrator at our Classical hybrid center near Atlanta in Roswell, GA. The Center Coordinator of Operations, CCO, oversees the day-to-day operations, facility, and book/supply needs of the local center, as well as manages the local major fundraising event.

Regina Caeli Academy (, is a classical homeschool academy in the Catholic tradition. RCA is a national organization that offers instruction in a formal Socratic classroom setting on Mondays and Thursdays. The positions are hourly, and complimentary childcare/nursery is provided. Please see our Vacation and Holy Days here. No additional vacation days are given (accommodations made for sick days as needed).

We will teach you everything you need to know. On the job training is provided for the current academic year. Applicants must be able to sign an Oath of Fidelity to the Catholic Church and have a deep love for the Catholic faith. The ideal applicant will have strong communication skills, good organization, timeliness, a traditional view of the student/teacher relationship, and must be living the Catholic faith day-to-day, including having received all the sacraments appropriate to his or her state in life.

All staff complete a background check and RCA Safe Child training prior to teaching at Regina Caeli Academy.

To be considered, one must also be able to attend training in Dallas, TX on July 18-23, 2024, to prepare for the 2024-25 academic year and attend local training for 3 days in August. It is preferred that local administrators also teach 2-3 classes at the local center. This position is a part-time, hourly position, requiring work hours about 8:00 am-3:30pm on Mondays/Thursdays at the local center (free childcare provided for children 2 and under).

Work from home 12pm-4pm Tuesday/Wednesday (Friday only as needed). Work schedule is compatible for parents caring for children.


Daily Operations

    • Open or close facility
    • Collect all attendance and enter into Jupiter Grades by 9:30am
    • Oversee cleaning and use of facility
    • Contact landlord in matters pertaining to facility use or misuse
    • Contact corporate office when new supplies are needed
    • Communicate ongoing changes regarding operations: uniforms, booklists, etc
    • Conduct all drills (fire, severe weather, lockdown, etc.)

Committee Management

  • Prepare beginning-of-the-year committee sign up sheet for orientation
  • Schedule all committee meetings at the beginning of the year
  • Attend all committee meetings

Center Records

    • Maintain files, including:
      • Family contact information
      • Student Schedules
      • Tutor Schedules
      • Master Classroom Schedule
    • Create a Center Binder (for chores and dismissal)
    • Maintain Center hard files (family files, drill reports)
    • Maintain all files according to RCA norms as outlined in the Beta Drive file

Student and Faculty Schedules

  • Based on the Master Classroom schedule, update and maintain all student and faculty schedules

Center Special Events

  • Organize and manage parent volunteers for each event committee
  • Purchase all needed supplies for events
  • Oversee events and maintain consistency with RCA policies.

Admissions and Family Interviews

    • Administer assessment tests
    • Ensure all assessment fees are paid
    • Assist with set up tours and events, as needed

Book Distribution

    • Distribute books to tutors
    • Oversee collection of tutor books at the end of the center year
    • Collect and re-distribute books when teaching responsibilities are changed
    • Store and inventory any books that are not used during the year

Center Calendar

    • Maintain the Center calendar
    • Add all drills to the administrative calendar

Manage Center Petty Cash Account

    • Collect monies for your Center
    • Account for all monies and send information to the corporate office
    • Deposit money into the Center account

Main Center Fundraiser

    • Serve as committee chair for the Center main fundraiser
    • Oversee ticket sales, auction, raffle, and corporate sponsorship with help of committee

Staff Training

    • Assist with supplies and setup during staff training
    • Print and organize documents for staff training

End-of-Year Oversight

    • Oversee used book and uniform sale
    • Oversee end-of-year cleaning/work day

Activities Outside of RCA

    • Assist with planning family picnic
    • Purchase any items needed for event activities

Coordinator Training

    • Join in on all applicable conference calls
    • Attend summer coordinator training and mid-year training weekend

Apply Now