YOUR ROLE: CatholicVote is looking for an Executive Assistant to work closely with the President and help maintain the high standards of cohesion, efficiency, and single-minded teamwork that allows CatholicVote to fulfill its mission. The Executive Assistant will be the primary point of contact for the President and will have the ability to exercise good judgment and effectively manage competing priorities. Top-notch verbal and written communication skills, organizational skills, administrative experience, and discretion are essential to this role.
WHO WE ARE: CatholicVote is a lay movement of committed Catholics who are passionate about living out the truths proclaimed by Christ and His Church in the modern world. We are joined by many individuals of other faith traditions because the common good we seek is universal to all men and women of goodwill.
Our mission is to inspire every Catholic in America to live out the truths of our faith in public life. Our vision is to be the most recognized and respected voice for Catholicism in American public life and in so doing bring about a renewal of the culture of our land.
Provide comprehensive support services to the President that ensures outstanding communication and responsiveness
Monitor email correspondence closely, identify follow-up tasks, and draft correspondence.
Provide sophisticated calendar management; prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgments and recommendations to ensure smooth day-to-day engagements
Manage all scheduling and travel logistics for the President
Complete expense reports on behalf of the President
Support the President in developing and strengthening internal and external relationships to support the strategic objectives.
Coordinate and prepare briefing memos, talking points, and background research to prepare the President for internal meetings and external engagements.
Conduct research and analysis on issues of interest as needed
Manage President’s social media accounts
Assist in other administrative tasks as needed
Handle confidential information
In addition to the above, the ideal candidate will have the following:
Excellent written and verbal communication skills
Ability to juggle multiple priorities and meet tight deadlines
Familiarity with Microsoft Office Suite, G-Suite, Slack, Asana, and other web based applications
Ability to provide proactive and clear communications
Successful track record performing and managing complex administrative tasks
Desire to create and improve processes
Collaborative spirit and the desire to support a larger team
Experience in politics and policy/advocacy is preferred
Passion for the mission of CatholicVote
Work may be performed seated for long periods of time with close PC and keyboard work.
Normal office environment and noise levels. Average lift less than 10 lbs.
This position is based out of Chicago, but remote applicants will be considered.
Please send your resume and cover letter to Hiring@CatholicVote.org.
Our Mission is too important to limit your contributions. We are a team committed to a higher calling. As a CatholicVote employee, you will be expected to answer that call by performing various duties that may be required in order to fulfill the mission we have set out to accomplish.
Please note: CatholicVote reserves the right to revise this job description at any time. This job description is not a contract for employment. Continued employment remains on an “at-will” basis.