Feb 01, 2024

Executive Coordinator

  • Diocese of Nashville
  • 2800 McGavock Pike, Nashville, TN, USA
Full time Admin-Clerical Human Resources

Job Description

Summary: Coordinates and manages the mission integration office as well as projects, reports and events originating with the Chief Mission Integration Officer.

Essential Duties and Responsibilities: include the following:

  • Handles multi-faceted administrative and support tasks and independently initiates and implements processes to manage projects, information, and resources.
  • Conducts research and information gathering from multiple sources on behalf of the Chief Mission Integration Officer and prepares summaries and reports.
  • Coordinates and executes Mission Integration conferences and special events originating out of the Chief Mission Integration Officer’s office.
  • Coordinates and manages the Chief Mission Integration Officer’s activities and travel.
  • Manages the Chief Mission Integration Officer’s technology, i.e. cell phone, tablet, laptop, virtual meetings, etc.
  • Coordinates and prepares materials required for boards, commissions, and committees associated with the mission integration office.
  • Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner.
  • Assists the mission integration staff with administrative tasks including but not limited to recruitment, onboarding, learning and development, and performance management.
  • Other duties as assigned by the supervisor


Education and Experience:

  • Requires a high school diploma or GED; Bachelor degree and/or relevant post-high school certification preferred.
  • Three years of related experience in a business office environment, preferably working with executive staff, boards, committees and commissions.
  • Experience in event organization preferred.

Knowledge, Skills, Abilities, and Competencies:

  • Maintains a high level of confidentiality.
  • Maintains credibility through sincerity, honesty, and discretion.
  • Excellent verbal and written communication skills, including meaning and spelling of words, rules of composition and grammar.
  • Strong interpersonal skills; excellent customer service skills.
  • Exercises good and consistently fair judgment, courtesy, and tact in dealing with the staff and public in giving and obtaining information.
  • Flexible and able to adapt to change.
  • Builds and maintains positive, collaborative relationships with internal and external constituents.
  • Strong organizational skills.
  • Documents regularly, thoroughly, accurately, and completely.
  • High level of detail and accuracy.
  • Strong time management skills; uses time effectively; consistently meets deadlines.
  • Working knowledge of standard office procedures and standard office equipment.
  • Excellent telephone and people skills.
  • Ability to work independently and with little supervision.
  • Exhibits team player abilities on a regular basis.
  • Computer literate; proficient in Microsoft Word, Excel, Outlook, as well as able to effectively adapt to and use other computer systems as needed for daily activities.
  • Current, valid driver’s license from domicile state and the ability to drive.

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