May 03, 2019

School Receptionist - Administrative Assistant

  • St. Joseph Catholic Church
Full time Admin-Clerical

Job Description

The main purpose of this position is to provide clerical support to the principal and be the receptionist for the parish school.  This position involves a variety of standardized and routine administrative tasks such as typing, receptionist functions, data entry, and updating record-keeping systems within well-defined office procedures with limited supervision.

Major Duties and Responsibilities

  1. Answers and screens all incoming calls (parents, potential new families, vendors, etc.). Placing telephone calls of a general nature to parents as needed.
  2. Maintain student records and files both hard copy and digitally as directed.
  3. Maintains student attendance records.
  4. Prioritizes/triages questions or issues to determine the necessity of intervention by the principal.
  5. Handles opening and closing of academic year functions.
  6. Open, sort and distribute mail.
  7. Interacts daily with students, staff, parents, volunteers and general public in a professional, confidential and diplomatic manner.
  8. Ensures coverage for faculty; arranges for and handles substitute services as needed.
  9. Assists substitutes when they report to the office for their assignment. Assists in the maintenance of all faculty absences and substitute payroll information as directed.
  10. Provides information concerning parish and school policies, procedures, actions and activities; assists with scheduling and maintenance of events in the parish and school activity calendars.
  11. Monitor the health room and aid students in health matters.

Essential Requirements

  1. Ability to work confidentially with discretion. Handle confidential information regarding families and colleagues at the parish and school.
  2. Complete work independently in a timely manner with numerous interruptions.
  3. Must possess excellent written and verbal communication skills.
  4. Easily adapt to changing activities and workloads; work positively and cooperatively with others.
  5. Bilingual English/Spanish preferred; bilingual is defined as fluency in reading, writing and speaking both languages.

Work schedule is August through June.  Hourly rate depends on experience.   Applicants must submit a completed application and a resume with references to St. Joseph Catholic Church, Attn:  Pastoral Assistant for Administration, 6600 Highland Dr., Vancouver, WA  98661 or emailed to

Application materials and a full job description are available at  Position is open until filled.

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