Feb 08, 2019

Payroll and Accounts Payable Specialist

  • The Augustine Institute
  • Denver, CO, USA
Full time Accounting Admin-Clerical Human Resources

Job Description

Mission: The mission of the Augustine Institute is to serve the formation of Catholics for the New Evangelization. Through our academic and parish programs, we equip Catholics intellectually, spiritually, and pastorally to renew the Church and transform the world for Christ.



This position will assist with the day-to-day operations of the payroll administrator, accounts payable specialist, and certain HR related functions. The position requires a high degree of organization, good communication, the ability work autonomously. This full-time position will work out of the Augustine Institute home office in Greenwood Village, Colorado, and includes full benefits, and the availability of daily Mass in our chapel.


Experience in all aspects of payroll, accounts payable, including on-boarding, record keeping, benefit maintenance, payroll taxes and payroll processing is required.

Responsibilities include but are not limited to the following:


  • Payroll processing including approvals, payment calculations and computer entry for processing using third party payroll package in support of over 200 employees in over 20 states.
  • Setup for state withholding according to employee’s registered state.
  • Update of payroll with any changes: addresses, w-4s, voluntary deductions, etc.
  • Maintenance of payroll and related taxes and insurance
  • Review payroll reports from timekeeping systems.
  • Administer voluntary deductions for employee participation for insurance-related benefits, company retirement plan, and planned giving.
  • Manage state unemployment insurance (SUI) for payroll
  • Manage Worker’s Compensation (WC) for payroll, and reporting for annual WC audit

Employment and Contracts:

  • Review and post job openings
  • Coordinate communication with candidates and schedule interviews
  • Assist with New Hire documentation completion and orientation
  • Prepare Independent Contractor agreements and related documentation
  • Registration of Contractors for invoicing and remuneration
  • Preparation for Annual Workers Compensation audit

Accounts Payable:

  • Verify financial data to process invoices for payments
  • Code, approve, input, and maintain invoices
  • Research and resolve invoice discrepancies and issues (vendor monthly statements)
  • Assemble invoices to be completed for payment
  • Assemble backup paperwork to stubs when check run is complete weekly
  • Sort and organize incoming mail/emails, when needed
  • Assist with month end closing
  • Provide supporting documentation for audits

Additional Responsibilities:

  • Assist with benefits renewals, changes and related communication and coordination
  • Assist in evaluating new HR policies, procedures and programs
  • Coordinate HR projects (meetings, training, surveys, etc) and take minutes
  • Help build the company’s culture

This is not intended to be an all-inclusive list. Additional duties, expectations and responsibilities may be added or changed as needed to meet the organization’s needs.



Technical Skills and Background:

  • Payroll Experience- Experience administrating payroll and strong understanding of payroll practices and laws including federal, state and local taxation, is a must.
  • Payable Experience
  • Verbal & Written Communication
  • HR Experience: a plus
  • Microsoft Tool Suite: Familiarity with Office 365 a plus
  • NetSuite Experience: NetSuite (by Oracle) experience is a plus

Non-Technical Skills:

  • Organization Skills: Imperative.
  • Mission Driven: Must demonstrate strong commitment to the mission of the Augustine Institute.
  • Interpersonal Skills: Self-motivator with a positive attitude who enjoys helping people. Appreciates and leverages individual differences in perspective, style and skills.
  • Productivity: Has ability to multi-task and prioritize. Works well under pressure to meet deadlines. Demonstrates initiative is proactive and accountable. Excellent administrative skills.
  • Service Orientation: Welcoming, demonstrates a sense of urgency to meet others' needs, takes ownership/accountability of issues, demonstrates professional demeanor.
  • Accuracy: Consistently delivers work of a high standard of quality, precision, and according to standards, procedures, rules, and regulations. Detail oriented.
  • Adaptable: Ability to work in a dynamic environment and to adjust to new priorities as needed, and capable of achieving deadlines in all situations
  • Location: Ability to work daily out of the Augustine Institute Greenwood Village office.
  • Catholic/Christian: In addition to the other skills, the person most likely to find this position highly satisfying will be an active, faithful Catholic, or devout Christian.


  • Two to four-year college degree in accounting/finance/HR preferred but excellent experience will be considered.
  • Related experience within the accounting/HR field a plus
  • Strong aptitude to understand accounting/Payroll systems and how to extract information


  • Salary based on experience – competitive compensation.
  • Benefits Include: excellent medical and other insurances, incredible paid Time-Off plan, and retirement plan participation with company matching, the availability of Mass daily onsite, free graduate school participation, and more.


In 2005, as a response to the call of Pope St. John Paul II, Catholic scholars established in Denver a graduate school dedicated to transforming Catholic education for the New Evangelization. In July 2015, the Augustine Institute and its partners launched FORMED.org, our digital, state-of-the-art, online platform (often referred to as a “Catholic Netflix”), which makes available the best Catholic content from a host of leading Catholic apostolates.

The Augustine Institute is a registered 501(c)(3) Not-For-Profit Corporation headquartered at Augustine Institute ~ 6160 S Syracuse Way ~ Greenwood Village, CO 80111 ~ 303-937-4420

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