About Divine Renovation

Divine Renovation is the largest parish renewal organization in the world. We provide coaching and tools to help parishes escape maintenance mode, reclaim their purpose and get back on track for mission. Through our coaching, events, and resources, we accompany priests and parish leaders globally – with incorporated offices in Canada, USA, UK, Australasia and Deutschland.

About the Role

Divine Renovation is seeking a highly skilled, proactive, and strategic Executive Assistant (EA) to provide top-level support to the President. The EA will be a key partner in enabling the President to focus on strategic leadership and organizational growth by managing priorities, scheduling, communications, and high-level initiatives. This role requires exceptional discretion, efficiency, and professionalism, along with the ability to operate in a fast-paced, mission-driven environment.

Key Responsibilities:

1. Executive Administration & Strategic Coordination

• Serve as the primary gatekeeper for the President’s schedule, ensuring optimal time management and prioritization.
• Manage and coordinate complex travel arrangements (domestic and international), including logistics for conferences, board meetings, and events.
• Handle confidential and time-sensitive information with discretion.
• Oversee task management, ensuring timely follow-up on action items and commitments.
• Act as the first point of contact for key stakeholders, including senior leaders, donors, board members, and ministry partners.
• Ensure meeting agendas and preparation materials are provided in advance.
• Prepare, edit, and manage documentation, presentations, and reports.
• Manage the President’s email correspondence, responding on behalf of the President as needed.
• Organize and maintain confidential files and records.
• Oversee expense tracking and budget management for the President’s office.

2. Board & Senior Leadership Support

• Provide administrative support to the global board and regional boards, including scheduling meetings, preparing agendas, drafting minutes, and tracking follow-up actions.
• Work closely with the Senior Leadership Team (SLT) to ensure alignment on organizational priorities and strategic initiatives.
• Assist in preparing reports, presentations, and key communication materials for internal and external audiences.
• Support SLT members in tracking and completing tasks aligned with organizational priorities.
• Collaborate with the SLT to streamline communication and project coordination.

3. Communication & Relationship Management

• Represent the President in written and verbal communications as needed, ensuring professionalism and clarity.
• Draft, edit, and review key correspondence, internal updates, and donor communications.
• Support the President in relationship management, including maintaining contact records and tracking key engagements.
• Coordinate executive briefings and ensure thorough preparation for all meetings and engagements.
• Serve as a key point of contact between the President and various stakeholders, including senior leaders, donors, board members, and ministry partners.

4. Special Projects & Organizational Initiatives

• Take the lead on strategic initiatives and special projects on behalf of the President, collaborating with key teams to drive progress.
• Work closely with the President on culture-building and organizational development initiatives.
• Assist in planning and delivering high-level events and engagements.
• Monitor organizational priorities and support decision-making through research, reporting, and project management.
• Assist with donor relations initiatives, supporting the development and stewardship of major relationships.
• Track and monitor both activities and outcomes for key initiatives to ensure accountability and progress.

5. Personal & Miscellaneous Support

• Provide direct support to the President for personal commitments, appointments, and travel as needed.
• Maintain flexibility and adaptability to respond to emerging needs and priorities.
• Offer a steady, solutions-oriented presence to support the President’s dynamic role.
• Adapt to evolving responsibilities and needs, providing a steady and calm presence amidst changing priorities.

Key Competencies:

• Strategic Thinking: Ability to anticipate needs, manage competing priorities, and align tasks with broader organizational goals.
• Discretion & Integrity: Exceptional ability to handle confidential information with professionalism.
• Organization & Attention to Detail: Mastery of scheduling, project tracking, and task management in a fast-paced environment.
• Communication Excellence: Outstanding verbal and written communication skills; ability to interact effectively with senior leaders and diverse stakeholders.
• Problem-Solving: Strong analytical skills with the ability to assess situations and propose effective solutions.
• Proactivity & Initiative: A self-starter who takes ownership of tasks and ensures follow-through.

Qualifications:

• Minimum 5–7 years of experience as an Executive Assistant, preferably supporting a C-suite executive, president, or senior leader in a non-profit, ministry, or corporate setting.
• Proven experience managing high-level calendars, travel arrangements, and executive communications.
• Strong project management and strategic coordination skills.
• Experience supporting boards, including governance processes and minute-taking.
• High proficiency in Microsoft Office Suite, Microsoft Teams, and other digital productivity tools.
• Familiarity with Catholic ministry and mission-oriented organizations is highly desirable.
• Ability to travel as needed and flexibility to work outside standard hours to accommodate global commitments. 

This role offers a unique opportunity to work closely with the President of a globally impactful ministry, providing high-level executive support and contributing to the mission of Divine Renovation.

To apply for this opportunity, please send your resume and a cover letter describing why this opportunity is right for you to paul.donovan@divinerenovation.org.