Sep 26, 2019

Payroll & Benefits Administrator/Human Resources Generalist

  • Christendom College
  • Front Royal, VA, USA
Full time Accounting Human Resources

Job Description

The Payroll & Benefits Administrator/HR Generalist is responsible for payroll maintenance, benefits administration, and human resource administration at the College.

POSITION RESPONSIBILITIES:
Payroll Maintenance
- Administer and maintain payroll (iSolved) and time keeping systems (TimeForce).
- Manage student employment system, processes, and procedures.
- Review manual and system timesheets for accuracy and provide support to employees.
- Monitor leave requests and balances.
- Process bi weekly and semi-monthly payrolls.
- Review, reconcile, and verify the completeness and accuracy of monthly, quarterly, and annual reports to state and federal authorities.
- Review and distribute year-end tax forms (W-2, 1042-S, 1095-C, etc.).
- Assist with relevant deliverables associated with annual financial statement audit and annual workers compensation audit.

Benefits Administration
- Administer all benefits plans, including adding, changing, and deleting employee information (Anthem, Guardian, Further), reviewing invoices for accuracy and entering into accounts payable, act as liaison for Managed benefits, participate in the benefits renewal process and manage open enrollment.
- Complete all out processing procedures to include COBRA compliance, cancelling insurance if applicable, and closing out personnel files.
- Administer 403b plans, including adding and changing employee information, transferring of funds, notifying newly eligible employees during open enrollment, the distribution process and year end compliance.
- Administer HSAs, including adding and changing employee information and transferring of funds.

Human Resources Administration
- Implement, maintain, and update all HR processes and procedures.
- Maintain records of personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for reporting.
- Maintain and update all job descriptions and the company organization chart.
- Assist in recruitment efforts.
- Responsible for all in processing to include offer letters, reference checks, background checks, new hire paperwork, and any necessary follow up.
- Conducts new employee orientations.
- Maintain performance evaluation forms and notify Managers of upcoming evaluations.
- Maintain salary and bonus details and assist with annual compensation review and notification process.
- Prepare annual faculty contracts.
- Update and maintain Employee Handbook.
- Initiate and maintain Worker's Compensation claims.
- Respond and follow through with all unemployment claims.
- Complete employment verification requests and reporting for other requests from outside agencies as applicable by law and company policy.
- Maintain compliance with all federal, state, and local employment, payroll, and benefits laws and regulations.
- Perform other HR duties as assigned.

REQUIREMENTS:
- A deep desire to support the mission of Christendom College.
- Bachelor's degree or an equivalent combination of education and experience.
- Minimum of 3 years of payroll administration and human resource experience including working with HCM/payroll system (iSolved/TimeForce experience preferred).
- Must be proactive and self-directed.
- Ability to manage multiple tasks with frequent interruptions.
- Ability to complete assignments under tight deadlines.
- Strong interpersonal, verbal, and written communications skills.
- Ability to interact effectively with employees at all levels as well as student employees.
- Strong Excel, Word, and Outlook skills.
- Ability to handle confidential and sensitive information with a high degree of professionalism and complete discretion.
- Ability to maintain positive, upbeat demeanor under stressful conditions.
- Professional payroll and HR certifications a plus.

RESUME AND APPLICATION SUBMISSION
To apply, email your completed employment application (found here: https://www.christendom.edu/about/job-postings/) and resume to luke.fier@christendom.edu. Applicants must complete all pages of the application; incomplete applications will not be processed. Please print, sign and scan/email all pages of this application in which a signature is required. Signature pages can also be faxed to the Business Office: 540-631-0297. Please note that attaching a resume is not a substitute for completing the employment application.


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