Nov 23, 2019

Development Coordinator

  • Chicago, IL, USA
Full time Admin-Clerical Customer Service Fundraising Legal/Law Nonprofit

Job Description

Development Coordinator (Chicago)

My Client is a not-for-profit, national public interest law firm dedicated to restoring respect in law for life, family, and religious liberty. They defend and foster support for these causes by providing high quality pro bono legal service from local trial courts all the way up to the United States Supreme Court.

Job Scope

They are seeking a Development Coordinator who will report to the Development Director. You will manage daily gift deposits, including analysis and processing of daily gift batches in Donor Perfect (a comprehensive, integrated, relational database system).  You will also manage the production of gift receipts, individualized acknowledgement letters, assist Development Associates in maintaining data integrity batch reports in accordance with organization’s policy, assist Development Associates in data analysis while maintaining data integrity and adding new data to the database.

Major Responsibilities

  • Maintains Donor Perfect database to ensure all gift information is accurate and up-to-date.  Ensures updates to the system and is responsible for keeping current with all system updates and training.  Assists staff in running reports to obtain general or specific information to support advancement activities.
  • Produces individualized donor acknowledgement letters for all gifts received in a timely and accurate fashion.
  • Maintains calendar of due dates for events, grants, and other Development ideas and tracks their progress and final reports.
  • Audits and confirms accuracy of donor lists.  Provides data to assist in monitoring fundraising activities. Creates new lists as directed or to proactively meet fundraising needs.  Prepares routine and special queries for reports and event assessments. Utilizes database to create labels, lists, letters, etc.
  • Manages the acknowledgement process of donors $1,000 and under.
  • On a regular basis, accurately processes and codes all gift receipts & acknowledgements per organization policy. Reconciles all records with the Business Office.
  • Works closely with Development Associates to ensure that donor records are accurate and up-to-date and to ensure uniformity and consistency of data.
  • Researches potential donors and prepares fundraising prospects profiles.  Creates new prospect files and updates and maintains all prospect files.
  • Assists organization staff in the roll-out of all special events, committee meetings and general meeting arrangements.
  • Work with Development Director to develop both short and long term goals and objectives for the organization.
  • Perform other duties as assigned by Development Director. 


  • Minimum of two years’ experience in fundraising or a related field preferred.
  • Experience in database management (preferably with Donor Perfect) a huge plus.
  • Computer skills in word processing, spreadsheets, data entry, database management.
  • Must be able to work some evenings and weekends to support organization special events.
  • Must have strong interpersonal communication skills, judgment and discretion with confidential information.
  • Must be able to multi-task, work in a fast paced office and work with multiple priorities and deadlines with accuracy.
  • Excellent written, verbal, and organizational skills.


  • Bachelor’s degree in business, non-profit management, a related field or a combination of education and experience is preferred, but good experience, a demonstrable track record of achievement and a “can do” attitude is highly valued!


  • This is a salaried position. Salary is will be commensurate with qualifications and experience.
  • Full Benefit package

How to Apply

To apply for this position please send the following:

  • Cover letter including a personal statement of support for the Pro-Life Movement, Traditional Family Values and Religious Liberty issues as well as how your experience and background will help advance these causes.
  • Resume
  • Salary requirements
  • 3 or more professional references 

This client operates in a Pro Life, Pro Traditional Family and Religious Freedom environment.  You must understand going into this endeavor that a thick skin and strong conviction in your beliefs is necessary.  If you would like to discuss this opportunity in detail, please contact me directly.  I am very confidential in these matters and look forward to the conversation.  Best regards, Mark 

Mark Crabtree
Managing Partner 
Ofc: 303-278-2001 Cell: 303-947-9490



Apply Now