Dec 02, 2019

Program Formation Coordinator

  • Amate House
  • Chicago, IL, USA
Full time Nonprofit

Job Description

Basic Function:

The Program Formation Coordinator is responsible for executing Amate House’s service and leadership development program and overseeing fellow communities. The Program Formation Coordinator works collaboratively with Amate House Staff and Board of Directors in support of Amate House initiatives. The Program Formation Coordinator publicly represents Amate House in relationships with collaborators and partners in all matters related to programming. The Program Formation Coordinator reports to the Amate House Executive Director.

 Duties and Responsibilities:

 Fellow Education and Formation Programs (40%)

  • Plans and implements the formation and education components of the Amate House full time service and leadership development program. This includes orientation, retreats, in-service days, and regular community nights. Maintains close and regular communication with other Amate House staff to ensure consistency in programming and support among Amate House fellows.
  • Responsible for coordinating logistics of orientation and retreats with support of Amate House personnel.
  • Serves as a house coordinator. Supports and guides the fellows. Helps in facilitating to appropriately resolve personal, relational, and communal issues that surface in the fellow community. Fosters an environment of respect, care, and a shared vision. Maintains a regular office hour schedule.
  • Plans and facilitates weekly community nights with the Amate House fellows, which includes a house meeting, a shared meal, and the ongoing personal and communal formation and the development of the fellow community.
  • Provides one-on-one support and supervision to Amate House fellows on a formal and informal basis. Involves a minimum of two formal one-on-one meetings during the service year with each fellow.
  • Acts as the primary liaison for all communication between the Amate House administrative staff and the Amate House he or she coordinates. Responsible for making sure necessary information is communicated in both directions in a timely fashion.
  • Works with the office manager to comply with all financial reporting including but not limited to petty cash, house budget checks, site contributions and mileage logs.
  • Acts as a first point of contact for Amate House fellows in the case of an emergency or accident.
  • Maintains oversight over the physical condition of the Amate House residence with support from the office manager and under supervision of the executive director. Reports repair needs to the executive director or appropriate party. Assists in coordination of needed service and repairs when necessary.
  • Researches and implements any new program and formation initiatives pertaining to future strategic plans with the support and supervision of the executive director, staff and board.
  • Develops and implements effective evaluation and planning mechanisms to ensure quality programming.
  • Plans and participates in regular program planning meetings with other program staff and the executive director.

 Recruitment and Selection Process (30%)

  • Assists recruitment coordinator with recruitment functions such as application design and campus recruitment and as directed by the executive director.
  • Screens and interviews applicants in conjunction with other staff.
  • Works with other staff members to yearly select a fellow community for the Amate House program from the pool of prospective candidates.

 Maintaining Site Relationships and Opportunities (20%)

  • Creates and distributes Amate House site application materials to current and prospective site partners.
  • Develops and coordinates new site placement opportunities for Amate House fellows.
  • Carries out site placement process for all accepted and confirmed Amate House fellows. Includes: site applications, fellow site visits and interviews, and all financial agreements.
  • Plans a site supervisor orientation at the beginning of each service year and maintains ongoing, collaborative relationships with sites and site supervisors.
  • Coordinates two site visits a year for each fellow during which he/she will meet with each site supervisor to check in about the performance of the Amate House fellow. Works with the other staff to facilitate or resolve, as needed, any problematic issues related to the fellow and the site and, if the need arises, to establish a new placement site.

 Marketing and Public Relations (5%)

  • Consults with the development coordinator in development of materials needed to fundraise for Amate House and coordinates all social media updates with the development and recruitment coordinators.
  • Work collaboratively with other volunteer program directors in Chicago and the United States to build collaborative relationships with organizations and individuals serving young adults and involved in faith-based social justice ministry. Advocates for faith-based volunteer service and social justice issues related to volunteer service, and develops broader resources in support of Amate House fellows and alumni.
  • Maintains membership with Catholic Volunteer Network.
  • Works collaboratively with other Amate House staff to plan, coordinate and carry out Amate House special events and functions.
  • Coordinates and organizes short term service immersion trips from colleges and universities that are hosted by the Amate House communities.

 Other Responsibilities (5%)

  • Meets weekly with executive director to keep him/her aware of what is happening with the program and fellows.
  • Assists in managing the Amate House fleet of vehicles and CTA passes used for volunteer transportation in conjunction with other Amate House staff. This includes tracking repairs, coordinating preventative maintenance, renewal of annual permits and registrations, and transfer of title for newly-donated vehicles.


  • Bachelor’s degree required. Advanced study in ministry/theology, or social services, education, or administration preferred.
  • Minimum of two years’ work experience required. Experience in ministry, retreat planning, social service, and/or education fields preferred.
  • Completion of a faith-based, volunteer service program similar to Amate House, or experience living in an intentional community is strongly preferred.
  • Commitment to Amate House’s tenets of Service, Faith, Community, Social Justice, and Stewardship.
  • Person of faith who is comfortable planning and facilitating Catholic Christian spiritual formation activities. Must demonstrate understanding and support for Catholic Church social teaching, missions and values. Hiring consideration may be given to candidates who are Catholic.
  • Ability to work a flexible schedule, including two evenings per week and occasional weekends for retreats and in-service trainings.
  • A valid driver’s license is required.
  • Skills required: supervision of young adults, group leadership and facilitation, strong communication and organizational skills, discipline and ability to work independently on multiple projects, attention to details, ability to manage time and meet deadlines, retreat planning, interviewing skills, basic computer skills in Microsoft Office (Word, Excel, Power Point) and social media skills.

Please send cover letter and resume to Jeannie Balanda at or 3600 S. Seeley Chicago, IL 60609.

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