Feb 08, 2019
Mission: The mission of the Augustine Institute is to serve the formation of Catholics for the New Evangelization. Through our academic and parish programs, we equip Catholics intellectually, spiritually, and pastorally to renew the Church and transform the world for Christ.
JOB DESCRIPTION
This position will assist with the day-to-day operations of the payroll administrator, accounts payable specialist, and certain HR related functions. The position requires a high degree of organization, good communication, the ability work autonomously. This full-time position will work out of the Augustine Institute home office in Greenwood Village, Colorado, and includes full benefits, and the availability of daily Mass in our chapel.
JOB DUTIES
Experience in all aspects of payroll, accounts payable, including on-boarding, record keeping, benefit maintenance, payroll taxes and payroll processing is required.
Responsibilities include but are not limited to the following:
Payroll:
Payroll processing including approvals, payment calculations and computer entry for processing using third party payroll package in support of over 200 employees in over 20 states.
Setup for state withholding according to employee’s registered state.
Update of payroll with any changes: addresses, w-4s, voluntary deductions, etc.
Maintenance of payroll and related taxes and insurance
Review payroll reports from timekeeping systems.
Administer voluntary deductions for employee participation for insurance-related benefits, company retirement plan, and planned giving.
Manage state unemployment insurance (SUI) for payroll
Manage Worker’s Compensation (WC) for payroll, and reporting for annual WC audit
Employment and Contracts:
Review and post job openings
Coordinate communication with candidates and schedule interviews
Assist with New Hire documentation completion and orientation
Prepare Independent Contractor agreements and related documentation
Registration of Contractors for invoicing and remuneration
Preparation for Annual Workers Compensation audit
Accounts Payable:
Verify financial data to process invoices for payments
Code, approve, input, and maintain invoices
Research and resolve invoice discrepancies and issues (vendor monthly statements)
Assemble invoices to be completed for payment
Assemble backup paperwork to stubs when check run is complete weekly
Sort and organize incoming mail/emails, when needed
Assist with month end closing
Provide supporting documentation for audits
Additional Responsibilities:
Assist with benefits renewals, changes and related communication and coordination
Assist in evaluating new HR policies, procedures and programs
Coordinate HR projects (meetings, training, surveys, etc) and take minutes
Help build the company’s culture
This is not intended to be an all-inclusive list. Additional duties, expectations and responsibilities may be added or changed as needed to meet the organization’s needs.
JOB QUALIFICATIONS
Technical Skills and Background:
Payroll Experience- Experience administrating payroll and strong understanding of payroll practices and laws including federal, state and local taxation, is a must.
Payable Experience
Verbal & Written Communication
HR Experience: a plus
Microsoft Tool Suite: Familiarity with Office 365 a plus
NetSuite Experience: NetSuite (by Oracle) experience is a plus
Non-Technical Skills:
Organization Skills: Imperative.
Mission Driven: Must demonstrate strong commitment to the mission of the Augustine Institute.
Interpersonal Skills: Self-motivator with a positive attitude who enjoys helping people. Appreciates and leverages individual differences in perspective, style and skills.
Productivity: Has ability to multi-task and prioritize. Works well under pressure to meet deadlines. Demonstrates initiative is proactive and accountable. Excellent administrative skills.
Service Orientation: Welcoming, demonstrates a sense of urgency to meet others' needs, takes ownership/accountability of issues, demonstrates professional demeanor.
Accuracy: Consistently delivers work of a high standard of quality, precision, and according to standards, procedures, rules, and regulations. Detail oriented.
Adaptable: Ability to work in a dynamic environment and to adjust to new priorities as needed, and capable of achieving deadlines in all situations
Location: Ability to work daily out of the Augustine Institute Greenwood Village office.
Catholic/Christian: In addition to the other skills, the person most likely to find this position highly satisfying will be an active, faithful Catholic, or devout Christian.
EDUCATION & EXPERIENCE
Two to four-year college degree in accounting/finance/HR preferred but excellent experience will be considered.
Related experience within the accounting/HR field a plus
Strong aptitude to understand accounting/Payroll systems and how to extract information
COMPENSATION and BENEFITS
Salary based on experience – competitive compensation.
Benefits Include: excellent medical and other insurances, incredible paid Time-Off plan, and retirement plan participation with company matching, the availability of Mass daily onsite, free graduate school participation, and more.
Relocation: THERE ARE NO RELOCATION REIMBURSEMENT FOR THIS POSITION. ONLY APPLICANTS RESIDING WITHIN A REASONABLE COMMUTING DISTANCE TO DENVER, CO, WILL BE CONSIDERED FOR THIS POSITION.
COMPANY HISTORY
In 2005, as a response to the call of Pope St. John Paul II, Catholic scholars established in Denver a graduate school dedicated to transforming Catholic education for the New Evangelization. In July 2015, the Augustine Institute and its partners launched FORMED.org, our digital, state-of-the-art, online platform (often referred to as a “Catholic Netflix”), which makes available the best Catholic content from a host of leading Catholic apostolates.
The Augustine Institute is a registered 501(c)(3) Not-For-Profit Corporation headquartered at Augustine Institute ~ 6160 S Syracuse Way ~ Greenwood Village, CO 80111 ~ 303-937-4420
The Augustine Institute
Denver, CO, USA
Full time