Collins Nasilele

RESPONSIBILITIES:

 Develop and review accounting and financial systems that ensure compliance with finance policies,
procedures, grant agreement terms and any other applicable donor requirements.
 Writing and maintaining books of Accounts for the programme that include the electronic cash
books, bank reconciliation statements and the register of payments.
 Collaborate with Program staff in budget planning based on detailed implementation plan.
 Prepare monthly and quarterly cash flow projections to aid project implementation.
 Review of payments for the program to ensure completeness of support documentation and
advise Management of expenses that deviate from the approved budget.
 Making sure advances are liquidated timely and in accordance with approved budgets and
donor finance policies
 Monitoring of project budgets and reporting of variances through the budget status form to
Management, to ensure control measures are put in place to avoid recording adverse
variances on grant budgets.
 Management of payroll system (including severance), for the programme as well ensure.
effective and efficient management of program assets.
 Input transactions into the accounting software and prepare management and monthly
donor liquidation reports.
 Respond to audit findings and monthly donor financial review feedbacks if any.
 Participate in donor financial assessments and ensure recommendations are applied by the
Hospital Management.

Achievements:

 The institution was able to fully account for USD 201,492.00 of funds entrusted to it. The CHAZ
Internal Audit team and CRS compliance team both issued clean reports (Unqualified audit
opinion for financial years 2020 and 2021.
 The institution was able to successfully transition and implement the newly introduced GRZ
automated Accounting system (Navision).

 I was the recipient of 2021 Labour Day award for good quality of work and upholding
accountability.

RESPONSIBILITIES:

 Preparation of project budgets.
 Preparation of payments for the programme.
 Monitoring of budgets and reporting of variances through the budget status reports to Programme
staff. This is to ensure control measures are put in place to avoid recording adverse variances grant
budgets.
 Develop and review internal control system to ensure to compliance with laid down finance
policies and procedures to ensure that programme assets are safeguarded.
 Writing books of Accounts for the programme, maintaining electronic and manual cashbooks
and bank reconciliation statements.
 Preparation of payroll for the programme.
 Review of source documents (Payment requisitions, payment vouchers and receipts) to ensure
completeness of support documentation.
 Undertake a supervisory role in the management of petty cash.
 Making sure advances are retired timely and in accordance with approved budgets and
donorfinance policies.
 Preparation of donor financial reports which reviewed by the Programme Coordinator and
approvedthe Director.
 Preparation of fuel reports.
 Drafting of sub award grant agreements in collaboration in collaboration with other Project Staff.
 Monitoring of sub-grantees through monthly and quarterly financial reviews.
Achievements:
 The institution was awarded additional USD 50,000.00 by CRS for youth empowerment support in
2008 due to improved financial management following my appointment.
 The institution was able to fully account for USD 190,496.19. The external auditors from
Deloitte& Touche issued unqualified audit opinion for the financial year 2009.
 The institution was rated best in financial management by World Vision Zambia at the 2014program
review meeting held in Siavonga.