Receptionist/Administrative Assistant - Gainesville

The Sól Commitment to Candidates
At Sól Recruiting, Coaching, and Consulting, we believe every professional appreciates an advocate, and our services are designed to provide that essential support. We partner with discerning candidates to:

• Represent their strengths with integrity and precision.
• Provide expert advising that refines both strategy and presentation.
• Open doors to mission-centric organizations that value strong workplace cultures.
• Provide coaching that invests in long-term professional growth and fulfillment.

Our services come at no cost to candidates. Instead, our investment is in building enduring partnerships with talented professionals who seek purposeful and rewarding careers.

Receptionist/Administrative Assistant

Reports To: Director of Operations

Summary: Strong teamwork, problem solving, attendance/punctuality and good communication skills, verbally and written. Good working knowledge of Apple computer system; knowledge of Cool Focus client software helpful. Must be highly motivated and comfortable handling multiple tasks.

Qualifications: To perform this job successfully an individual must be able to perform all duties satisfactorily. The requirements listed below are representative of knowledge, skill and/or ability required. Expresses full agreement with organization’s Statement of Principal, Mission Statement, Articles of Incorporation and By-Laws.

Education and Experience:

• High school diploma or general education degree (GED) and at least one-year experience in related field.
• Ability to read and comprehend simple instructions, short correspondence and memos.
• Ability to write reports and business correspondence and to effectively present one-on-one and small group situations to clients, donors or other employees of the organization.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

Work Environment: The work environment characteristics described here are representative of those an employee may encounter while performing the essential function of this position.

Duties and Responsibilities:

1. Greets patients and visitors in friendly and professional manner.
2. Answers phone, routes calls and takes messages.
3. Schedules online and maintains accurate appointment records.
4. Provides appropriate paperwork and information to patients as indicated by policies and procedures.
5. Responsible for updating forms as necessary, keeps sufficient copies of paperwork available at all times.
6. Keeps inventory of all office supplies for the office and reports list of needs to appropriate staff person before the first of the month.
7. Provide secretarial support to Director of Operations and Nurse Manager as needed.
8. Responsible for all paperwork for all volunteers and interns.
9. Keep accurate account of all incoming calls for Heroic Media and provides monthly report by email to Director of Operations.
10. Must be able to deal with many abstract and concrete variables in multi-task formats often with frequent interruptions.
11. Performs others duties as requested by CEO and Director of Operations.
12. May be asked to assist with client services as needed.
13. Ability to organize, coordinate work efficiently and set priorities.
14. Full agreement with our governing documents and policies, particularity as to our philosophy and principals expressed therein.
15. Maintains confidentiality in all aspects including, but not limited to patient identity, care, donor and financial information.
16. Bilingual helpful.

Why Partner with Sól Recruiting, Coaching & Consulting?

• Tailored, expert-level application services at no cost to candidates.
• Strategic advocacy to ensure candidate strengths are recognized.
• Individualized advising to competitively position candidates in the market and aid in complex hiring processes.
• Access to organizations committed to cultivating and sustaining strong, healthy, mission-centric workplace cultures.
• Professional growth coaching designed to foster enduring professional development, career advancement, and human flourishing.

To Apply:

Send your resume to www.solrcc.com/submit-cv, email goodwork@solrcc.com, or call 303-276-3118 for more information.