Director of Operations

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The Director of Operations provides strategic and day‑to‑day leadership for parish operations. This role includes both oversight and hands‑on execution, depending on the function, staffing, and season. The DOO collaborates closely with the Pastor, Integrator, Business Manager, and leadership team to ensure alignment with parish mission, financial health, risk management, and operational effectiveness.

How You’ll Make an Impact: 

Operations & Technology

• Oversee and/or manage door access systems, door security, and physical security protocols
• Manage data ports, computers, and coordination with Managed Service Providers (MSP)
• Knowledgeable and point of contact for parish database and other knowledge‑based systems (calendars, sacramental records, internal documentation)

Financial Oversight & Budgeting

• Lead parish and school budgeting, forecasting, and budget management processes
• Assign and monitor departmental budgets; ensure accountability to approved budgets
• Oversee purchasing processes and approval workflows
• Manage tuition assistance programs (FACTS) and scholarship funds, including the Fr. Brink Scholarship Fund
• Prepare and submit the Archdiocese Annual Report and Parish Financial Report
• Serve as staff liaison to the Finance Council, including meeting preparation, reporting, and follow‑up

Facilities & Capital Projects

• Provide comprehensive facilities oversight for parish and school campus
• Lead or oversee project management for:
  • Capital improvement projects
  • Construction projects
  • Facilities upgrades and major repairs
• Coordinate vendors, contractors, and consultants; negotiate contracts and ensure performance standards
• Ensure preventative maintenance plans and long‑term facilities planning are in place

Legal, Risk & Compliance

• Oversee legal matters in collaboration with diocesan resources and external counsel
• Manage new parish contracts and ensure proper review, approval, and documentation
• Lead parish risk management efforts, including insurance coordination, safety protocols, and compliance

Administrative Leadership & Governance

• Organize and coordinate all staff meetings and operational calendars
• Participate in archdiocesan and regional operational cohorts or administrator groups as required

 Leadership & Pastoral Support

• Provide operational insight to support decision‑making and long‑term planning
• Mentor and support staff leaders in operational excellence and stewardship
• Foster a culture of clarity, accountability, collaboration, and joyful service

 Qualifications

• Practicing Catholic who supports the mission and teachings of the Church
• Bachelor’s degree in business administration, finance, operations, or a related field (Master’s preferred)
• 5+ years of leadership experience in operations, finance, facilities, or administration (parish, nonprofit, or school environment preferred)
• Strong project management and financial acumen
• Experience working with databases, technology systems, and vendors
• Familiarity with Catholic parish or school operations and archdiocesan structures is a plus

Core Competencies

• Strategic and systems‑level thinking
• High attention to detail with the ability to manage complexity
• Strong communication and relationship‑building skills
• Discretion, integrity, and mission‑driven leadership
• Ability to balance oversight with hands‑on execution