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Admin-Clerical

4 jobs found

Sep 11, 2019
Administrative Assistant Featured
Agency Administrative Assistant Job Description The Administrative Assistant for a Knights of Columbus Insurance General Agency will fulfill multiple administrative roles including General Agent and Agency support. This Position is responsible for supporting operational and management daily administrative functions. He or she will be a first point of contact and will be required to exercise independent judgment in communicating via telephone and in-person as a representative of the Agency. Essential Duties/Responsibilities: Agency Support: Supports the General Agent with scheduling, reminders and other activities as needed. Coordinates logistics for meetings both internally and externally. Generates drafts of letters and other documents as needed. Proofreads and edits documents for the Agency. Manages special projects as needed for the Agency. Office Reception: Receives incoming calls and greets guests; answers inquiries and performs a variety of administrative duties as assigned. Serves as point of contact for direct requests from Field Agents and KofC home office. Office Management: Supervises front desk receptionist and volunteers who assist. Coordinates and implements special projects. Serves as point of contact for agency needs. Oversees purchasing, tracking and managing of office supplies with an eye on cost-savings opportunities. Manages business card orders for all agency staff and programs Other: Performs other duties as required. Willingness to uphold Catholic Moral & Social Teaching in the workplace. Physical requirement: includes some light lifting up to 25 lbs. Desired Skills and Experience: Bachelor's degree preferred but not required Minimum of 2+ years' experience as an administrative assistant preferred Superb time management skills and the ability to meet multiple deadlines and prioritize tasks a must Demonstrated cultural competence and cultural responsiveness Ability to act competently in a crisis while maintaining a calm and professional manner Ability to be cooperative with other employees to ensure a smooth running, effective office operation Organized and flexible with a high degree of integrity, reliability, initiative and adaptability Experience utilizing various Microsoft Office software products, including Outlook, Word, Excel and PowerPoint Ability to handle and maintain confidential information Excellent verbal, written and listening communication Comfortable working in a visibly Catholic environment Compensation: Commensurate with experience If you are qualified and are interested in this position, please click the APPLY NOW button below and provide us with a cover letter and resume.  Thanks for your interest and God bless!
Knights of Columbus, Andrew Wheaton Agency Lakewood, CO, USA Part time
Sep 09, 2019
Executive Assistant to the President Featured
The Susan B. Anthony List (SBA List) is the largest pro-life political organization in the country and is continuing to expand our reach in 2020. We are looking for an experienced Executive Assistant to provide support to the President and the senior leadership team she oversees. This is a highly confidential and fast-paced role, and will focus on project management, scheduling, booking travel, managing logistics for staff and donor events, reconciling expenses, and preparing status reports and donor materials. We are looking for an organized and professional individual with strong time-management and communication skills, excellent writing and editing skills, and a passion for the pro-life cause. This is a full-time position reporting directly to the President. Essential Duties and Responsibilities: Provide high-level support to the President in daily administrative duties including, but not limited, to managing an active calendar of appointments, composing correspondence on behalf of the President, management of expense accounts. Manage all travel plans including the development of agendas and itineraries for all appointments. Schedule meetings with staff, donors, and vendors, ensuring all materials are prepared for those meetings; occasionally attending meetings to take notes and help track action items. Communicate the impact of SBA List’s work in person, over the phone, through the mail, and over email in a professional manner to our Board and donors. Assist the President with general oversight through reviewing documents, confirming details, and providing additional support to ensure President has all necessary information to make effective decisions. Safeguard confidential information about the Organization, its donors, and all operational procedures and strategies. Assist in communicating President’s message to employees within the Organization, and its donors. Serve as a liaison and support the President in providing accurate, well-researched information in a clear and concise manner.       Required Qualifications: The ideal individual must be able to adapt to changes and deal easily with managing unexpected events. Must be able to operate effectively as part of a team and independently.  Excellent writing, editing, and grammatical skills. Possess high level of professionalism and confidentiality. Proficient in Microsoft Office Applications including Excel, PowerPoint, and Word. Must be pro-life. Desired Qualifications: Previous experience as an Executive Assistant. Previous experience working on Capitol Hill, or in a fast-paced office environment. Benefits: SBA List offers a comprehensive benefit portfolio including health and dental insurance, 410K plan with employer match, vision discount plan, life insurance policy, short-term and long-term disability coverage, free onsite parking, paid holidays, and paid time off. Corporate Culture:  SBA List has experienced tremendous growth over the last 10 years and we are on track for even more growth in the coming years as we expand our programs and impact. The SBA List team is determined, flexible, and gritty.  Our employees are experts in their fields, hard workers, and are incredibly dedicated to ending abortion.  They are team oriented with a sacrificial mindset to help one another in our shared mission.  We leverage every available opportunity to make advances for the unborn and their mothers. Please send resume, cover letter, pro-life statement, and writing sample to Kathleen Wilber at careers@sbalist.org . Incomplete applications will not be considered.
Susan B Anthony List Full time
Sep 12, 2019
Parish Administrative Assistant
                  Christ the King Parish Job Description:   Parish Administrative Assistant Full Time Days per week: M-F Status: Non Exempt             Reports to:    Pastor and/or Parish Business Manager                          Primary Function Prepare the weekly parish bulletin and records all sacraments and funerals in the appropriate parish books. Answer phones and assist all who come to the door.   Major Areas of Responsibility: Prepares the weekly parish bulletin. Records all sacraments and funerals as required by the church’s laws in appropriate parish books and the web-based program P.A.S.T. (Parish Archival Sacramental Tool) Answers phones and assists with secretarial work for all who require that service. Organizes the office functions to promote smooth operation of the parish business Supports Parish Business Manager in financial management of the parish   Specific Duties: Maintains all parish information in the Parish Data System (PDS). Enters collection data. Collects and posts employee information for payroll into PayCore Maintains calendar for the church, pastor and staff Prepares the weekly bulletin and submits it for printing by noon on Wednesday. Holy weeks require it be submitted by noon on Tuesday. Types up General Intercessions and announcements for each weekend and places them in appropriate binders. Fills out funeral planning sheet whenever there is a call from the funeral home. Prepares parish mailing when needed Keeps pastor and business manager informed on all matters the need their attention Sorts the daily mail Refers all request for baptisms to Pastor Refers all requests for marriage to the Pastor Keeps office in good order Maintains all office equipment and supplies as needed Types and copies material as requested Performs other responsibilities as assigned   Qualifications & Education: A minimum of 3 years’ experience in secretarial skills and customer service Proficient in Microsoft Office Products (Word, Excel, PowerPoint and Outlook) Bookkeeping and accounting expertise is desired Has an understanding of the Catholic faith. Able to multi-task and manage priorities Working Environment Regular weekday hours with some flex for weekend or evening meetings required.  Flex hours scheduled in advance. Confidentiality & Ethics Staff acknowledges that the church has and will have information regarding matters such as personal, spiritual, financial and ethical issues involving members of the parish communities, as well as members of the clergy and others within the Diocese of Gaylord.  Staff will not at any time or in any manner, either directly or indirectly, divulge, share or communicate any such information to any party without consent of supervising Pastor and/or Administrator. Staff will protect any such information and keep it confidential. A violation by staff of this paragraph shall be a direct violation of the job expectation and will justify legal and /or equitable release. By signing this Position Description, the staff acknowledges his or her agreement and understanding of this statement of confidentiality, thereby agreeing to abide by the statements.    
Christ the King Catholic Church Acme, MI, USA Full time